Construction AP Specialist — High-Volume, Multi-State

FIS, LLC - Freed Industrial Services; Bethlehem (Northampton County); On-site; USD 55,000 - 75,000; Full time

Job summary

FIS, LLC - Freed Industrial Services is seeking a detail-oriented Accounts Payable Specialist to support multi-state construction operations. The role emphasizes processing high-volume invoices, accurate coding, and strong internal controls to ensure timely payments.

With 2–5+ years of AP experience and proficiency in QuickBooks or similar ERP systems, you will collaborate with project managers and vendors in a fast-paced, in-person environment.

Qualifications

• 2–5+ years of Accounts Payable experience (construction or contractor experience strongly preferred).
• Knowledge of multi-state payroll and compliance requirements is a plus.
• Strong attention to detail and organizational skills.
• Proficiency in accounting software (e.g. QuickBooks, or similar ERP systems).
• Strong communication and problem-solving skills.

Responsibilities

• Process high-volume invoices for multi-state operations, ensuring accuracy and proper coding
• Review and verify invoices, purchase orders, and approvals in accordance with company policies and union requirements
• Manage vendor payments, including checks, ACH, and wire transfers
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain accurate records and documentation for audit purposes
• Ensure compliance with union agreements, prevailing wage requirements, and multi-state regulations
• Assist with month-end closing, accruals, and reporting
• Communicate with vendors, project managers, and internal teams to resolve payment issues
• Support 1099 preparation and year-end processes

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Tools

QuickBooks

Job description

FIS, LLC - Freed Industrial Services is seeking a detail-oriented Accounts Payable Specialist to support multi-state construction operations. The role emphasizes processing high-volume invoices, accurate coding, and strong internal controls to ensure timely payments.

With 2–5+ years of AP experience and proficiency in QuickBooks or similar ERP systems, you will collaborate with project managers and vendors in a fast-paced, in-person environment.