Accounts Payable Specialist

AWC,; Baton Rouge (LA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

ESOP

401(K) Match

Competitive Pay

Medical, Dental and Vision Insurance

Life Insurance

Paid Time Off & Holidays

Career Development Opportunities

Job summary

AWC, a trusted Automation and Controls Specialist in Baton Rouge, seeks an Accounts Payable Specialist to join our owner-operator team. You will validate, process, and file invoices, ensuring POR alignment before authorizing payments, and support timely, accurate vendor payments.

You will handle high-volume AP tasks, coordinate with branches to resolve discrepancies, and assist in month-end close while pursuing continuous process improvements in a fast-paced environment.

Qualifications

• Proven experience (5 years) in accounts payable or related accounting positions.
• Exceptional attention to detail and accuracy in processing invoices and reconciling accounts.
• Strong understanding of accounting principles and practices.
• Excellent communication and interpersonal skills with a focus on continuous follow-up and problem-solving.
• Ability to thrive in a fast-paced environment and handle high volumes of transactions efficiently.
• Prior experience in collaborating with sales and purchasing departments is a plus.

Responsibilities

• Process high volumes accurately and efficiently, handling both automated and manual invoices.
• Enter and reconcile all accounts payable invoices to purchase order receipts (POR) and drop shipment payable invoices to Purchase Orders.
• Maintaining a strong line of communication with branch personnel to address pricing, quantity, or part discrepancies is essential.
• Collaborate effectively and proactively with vendors, internal teams, and management regarding payment inquiries and discrepancies.
• Ensure all vendor payments are processed in a timely and accurate manner.
• Answer inquiries from vendors and research payment discrepancies.
• Review and process employee expense reports and employee credit card transactions.
• Reconcile weekly check run and monthly bulk payment check run.
• Daily tasks also involve the organized filing of invoices, as well as maintaining records of paid invoices, ensuring that all documentation is easily accessible.
• Assist in month-end closing activities and contribute to process improvements within the accounts payable function.

Skills

Attention to detail

Communication skills

Time management

Problem solving

Job description

AWC takes great pride in being trusted Automation and Controls Specialists, offering industrial automation and process technology solutions to enhance Manufacturing and Utility operations. Our team of over 600 employee-owners is committed to working together to challenge the status quo. We are currently in search of a skilled Accounts Payable Specialist who shares our passion for learning, utilizing innovative technology to overcome complex issues, and eager to reap the benefits of being an owner. We would be thrilled to connect with you if you fit this description.

The Accounts Payable Specialist plays a crucial role in our financial operations, primarily focusing on validating, processing, and properly filing invoices. As an AP Specialist, you’ll ensure the accuracy of all invoices and their alignment with purchase order receipts (POR) before authorizing payments. This includes the timely submission of payments and the diligent management of internal revenue service documentation.

The Job

• Process high volumes accurately and efficiently, handling both automated and manual invoices.
• Enter and reconcile all accounts payable invoices to purchase order receipts (POR) and drop shipment payable invoices to Purchase Orders.
• Maintaining a strong line of communication with branch personnel to address pricing, quantity, or part discrepancies is essential.
• Collaborate effectively and proactively with vendors, internal teams, and management regarding payment inquiries and discrepancies.
• Ensure all vendor payments are processed in a timely and accurate manner.
• Answer inquiries from vendors and research payment discrepancies.
• Review and process employee expense reports and employee credit card transactions.
• Reconcile weekly check run and monthly bulk payment check run.
• Daily tasks also involve the organized filing of invoices, as well as maintaining records of paid invoices, ensuring that all documentation is easily accessible.
• Assist in month-end closing activities and contribute to process improvements within the accounts payable function.

Qualifications

• Proven experience (5 years) in accounts payable or related accounting positions.
• Exceptional attention to detail and accuracy in processing invoices and reconciling accounts.
• Strong understanding of accounting principles and practices.
• Excellent communication and interpersonal skills with a focus on continuous follow-up and problem-solving.
• Ability to thrive in a fast-paced environment and handle high volumes of transactions efficiently.
• Prior experience in collaborating with sales and purchasing departments is a plus.

About AWC

As employee-owners, we strive to do more than just complete tasks; we seek to develop fulfilling careers by pushing ourselves and questioning the status quo. We embrace innovative and creative methods to expand our expertise while providing genuine value to our customers and technology partners. We strategically partner with the world’s most recognized brands to help engineering, reliability, and maintenance teams solve problems effectively. As experts in our partners’ technologies, we are well-equipped to properly size, select, configure, and support each. It is our goal to serve you with the best combination of caring experts and innovative solutions from partners such as Siemens, Phoenix Contact, WIKA, Farris, and Banner Engineering.

The Rewards

• Employee Stock Ownership Plan (ESOP)
• 401(K) Match
• Competitive Pay
• Medical, Dental and Vision Insurance Package
• Life Insurance
• Paid Time Off and Holiday Pay
• Career Development Opportunities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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