Accounts Payable Specialist

GRB Service Systems, Inc.; Fort Worth (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Southwestern Services is seeking an Accounts Payable Specialist to support the AP department in a fast-paced retail construction environment. The role handles invoice processing, vendor relations, and timely payment execution to ensure accurate financial processing of transactions.

Responsibilities include project costing, billings, change orders, review of pay apps and lien waivers, and daily cost reconciliation. Requires strong math, detail orientation, and proficiency with MS Office.

Qualifications

• Detail oriented and accurate in a fast-paced environment.
• Strong problem solving, documentation, and data analysis skills.
• Excellent communication, both written and verbal, with vendor interaction.
• Ability to work in a team-oriented setting and manage multiple tasks.

Responsibilities

• Manage full accounts payable lifecycle including construction costing, billing methods, change orders, budgets and compliance.
• Post project transactions accurately (costs, billings, change orders, budget adjustments, transfers).
• Coordinate project closeouts with project managers and coordinators.
• Review subcontractor payment requests and ensure proper waivers and documentation.
• Interface with subcontractors to resolve payment status and discrepancies.
• Maintain vendor records (W-9s) and oversee vendor management.

Job description

Job Description

Job Description

Southwestern Services is a general contractor specializing in retail construction, looking for an accounts payable specialist who is energetic, pays close attention to details in a fast paced environment with an eagerness to grow!

This support role is required to handle the accounts payable department using accounts payable software,managing vendor relationships, as well as ensure invoices are processed and bills are paid accurately and promptly. The Accounts Payable Specialist role is critical for the organization to ensure accuracy and the seamless financial processing of transactions for an organization.

Responsibilities

• Responsible for full project life cycle which includes construction costing & billing methods, change orders, project budgets, contract compliance, and construction reporting metrics.
• Ensure timely and accurate project transaction postings such as cost, billings, change orders, budget adjustments, transfers, etc.
• Coordinate project closeouts with project managers and coordinators.
• Review and verify accuracy of construction draw requests and supporting documentation.
• Conduct a daily reconciliation of job costs.
• Interface with subcontractors concerning payment status.
• Prepares subcontractor payment checks and obtains correct waivers of lien.
• Verify subcontractor payment requests and report requests approved for payment.
• Provide assistance on miscellaneous general administrative expense monitoring and input.
• Vendors - Discuss invoice discrepancies. Acquire billing information and W-9's and oversee all aspects of vendor management.

Requirements

• Detail oriented with good math skills.
• Attention to detail.
• Strong problem-solving skills, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Thorough knowledge of Accounts Payable.
• Proficient in all Microsoft Office applications.
• Ability to interact with employees and vendors in a professional manner.
• Must have excellent communication skills, both written and oral.
• Must have ability to work in a team-oriented environment.
• Construction experienced preferred.
• Knowledge of AIA billing requirements.
• Knowledge of all lien waivers.
• Required In office position - remote is not an option.

Company Description

As a general contractor our strongest desire is to be considered a member of our client's extended team. We do so by doing the right thing at the right time and partnering with our employees in an environment to communicate so that we move forward faster, empower to grow while trading teachability and humility, provide a two-way street of feedback, celebrating wins, and honoring you.

Company Description

As a general contractor our strongest desire is to be considered a member of our client's extended team. We do so by doing the right thing at the right time and partnering with our employees in an environment to communicate so that we move forward faster, empower to grow while trading teachability and humility, provide a two-way street of feedback, celebrating wins, and honoring you.