Accounts Payable Coordinator

dfa; Joplin (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

dfa seeks an accounts payable Clerk to perform routine and more complex AP tasks under general supervision, ensuring timely processing of invoices, checks, and vendor communications. You will reconcile bills, prepare supporting documents, and maintain vendor files within DFA policies.

The role requires accuracy, strong Excel skills (Pivot Tables, VLOOKUP, IF), and the ability to work independently while meeting tight deadlines.

Qualifications

• Accounts payable experience and vendor documentation
• Experience with checks, ACH, or payments processing
• Detail-oriented with strong accuracy
• Proficient computer skills and Excel
• Experience with Power BI is a plus

Responsibilities

• Process AP vouchers and disbursements timely
• Verify invoices against purchase orders
• File and image invoices and supporting documents
• Communicate with vendors and internal customers to resolve issues
• Assist in AP closing activities
• Prepare W-9s, ACH, and vendor setup forms

Skills

Accounts Payable experience

Discrepancy resolution

Attention to detail

Microsoft Excel

Power BI familiarity

Independent work ethic

Education

High school diploma or equivalent

Associate degree in Business / Accounting (preferred)

Tools

Pivot Tables

VLOOKUP

IF Functions

Power Query

Microsoft Copilot

Job description

General Purpose

Under general supervision, perform routine as well as more difficult accounts payable tasks to ensure daily/periodic accounting transactions are recorded and maintained on a timely and accurate basis. Perform duties necessary for preparing bills, invoices, statements, and vouchers for payment. Ensure timely and accurate processing of invoices. Reconcile bills, check balances, follow up on discrepancies, and maintain vendor files. May prepare checks for signature and communicate to vendors. Applying AP experience, identify improvements in related functions.

Job Duties and Responsibilities

• Calculate, post, and enter AP vouchers and/or disbursements to ensure the timely and accurate processing of daily/periodic accounts payable transaction


• Ensure invoices assigned are processed within pre-defined timeframe of receipt for PO and non-PO invoices


• Compare and review vendor invoices against purchase orders


• Image and file all invoices, accounting transactions, and supporting documents


• Monitor AP invoice email and open and sort mail as assigned


• Communicate with vendors and internal customers to proactively identify and resolve problems, questions and concerns; research and resolve payment exceptions


• Prepare accounting documents (W-9s, ACH, etc.) accurately to ensure efficiency in accounts payable processes


• Complete and file all new-vendor setup forms; maintain AP vendor files


• Participate in AP closing activities


• Process check and ACH printing


• Monitor and adhere to cash projection each month based on corporate parameters


• Ensure compliance with DFA policies and procedures


• Keep supervisor informed of any activities that may require his/her attention


• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required.Other duties may be assigned as required

Knowledge, Skills, and Abilities

• Accounts Payable experience or experience working with invoices, supporting documentation, and discrepancy resolution


• Experience performing checks and balances or quality-control processes to ensure accuracy in financial transactions.


• Strong attention to detail and accuracy


• Strong general computer skills.


• Proficiency in Microsoft Excel, including:
  
  
  
  • Pivot Tables
  
  
  • VLOOPUP functions
  
  
  • IF Functions
  
  
  
  


• Able to work under general supervision and direction


• Ability to exercise sound judgment and solve problems independently.


• Professional office etiquette and effective communication skills when interacting with vendors, coworkers, and management.


• Able to maintain confidentiality of information


• Demonstrated ability to work independently and identify issues before they become problems.


• Strong work ethic and proven record of accuracy and reliability


• Must be able to read, write and speak English


• Performs any other work duties as assigned

Education and Experience

• High school diploma or equivalent


• 1 to 3 years of accounts payable or accounting related work experience


• Preferred Associate degree in Business, Accounting, or a related field.


• Experience with Microsoft Access


• Experience using Microsoft Copilot or similar productivity tools


• Exposure to Power BI and/or Power Query

An Equal Opportunity Employer including Disabled/Veterans