Accounts Payable Scan Clerk

Springfield Clinic; Springfield (IL); On-site; USD 38,000 - 48,000; Full time

Job summary

The Springfield Clinic is seeking an Accounts Payable Scan Clerk to verify the accuracy of all AP documents within the financials system. The role reports to the Manager of Accounts Payable and supports AP staff with scanning, packing slips, and mail distribution.

Ideal candidates have a high school diploma or GED, basic computer skills, and prior clerical/data entry experience. The position emphasizes teamwork, HIPAA compliance, and adherence to clinic policies.

Qualifications

• High School diploma or GED required.
• Computer experience preferred.
• Clerical/file or data entry experience preferred.

Responsibilities

• Review and maintenance of Accounts Payable scanned invoices/invoice support.
• Maintenance of Accounts Payable packing slips as needed.
• Sort, stamp and distribute daily mail.
• Assist Manager of Accounts Payable and Accounts Payable Clerks with all projects within scope of responsibility.
• Assist Accounts Payable Clerks with packing slip processing as needed.
• Comply with the Springfield Clinic incident reporting policy and procedures.
• Adhere to all OSHA and Springfield Clinic training & accomplishments as required per policy.
• Provide excellent customer service and adhere to Springfield Clinic's Code of Conduct and Ethics Standards.
• Perform other job duties as assigned.

Skills

Multi-tasking

Effective communication

Strong organization

Education

High School diploma or GED

Job description

The Accounts Payable Scan Clerk is responsible for the review and accuracy of all Accounts Payable documents attached within the financials system.

Job Relationships

• Reports to the Manager of Accounts Payable

Principal Responsibilities

• Review and maintenance of Accounts Payable scanned invoices/invoice support.
• Maintenance of Accounts Payable packing slips as needed.
• Sort, stamp and distribute daily mail.
• Assist Manager of Accounts Payable and Accounts Payable Clerks with all projects within scope of responsibility.
• Assist Accounts Payable Clerks with packing slip processing as needed.
• Comply with the Springfield Clinic incident reporting policy and procedures.
• Adhere to all OSHA and Springfield Clinic training & accomplishments as required per policy.
• Provide excellent customer service and adhere to Springfield Clinic's Code of Conduct and Ethics Standards.
• Perform other job duties as assigned.

Education/Experience

• High School graduate or GED required. Computer experience preferred. Clerical/file or data entry experience preferred.

Knowledge, Skills and Abilities

• Demonstrated ability to multi-task and work with a wide variety of initiatives.
• Demonstrated ability to communicate effectively with peers and superiors.
• Strong organizational skills.

Working Environment

• Normal office equipment, sitting 90% of the time.
• Team oriented environment utilizing collaboration with peers.
• Repetitive movements.

PHI/Privacy Level

• HIPAA1