Accounts Payable Representative

CXtec; City of Syracuse (NY); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Flexible work arrangements

Job summary

CXtec in Syracuse, NY is seeking an Accounts Payable Representative to join our finance team. This regular full-time role supports invoices, payments, vendor relations and reconciliations with a focus on accuracy and timely processing.

You’ll manage daily vendor invoices, assist with payment runs, ensure compliance, and collaborate with department managers to meet terms. On-site work required; the position offers a comprehensive benefits package.

Qualifications

• Associate's degree in Accounting or Business preferred.
• Two years of accounts payable, billing or general office accounting experience.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Enter and review daily vendor invoices; audit for completeness and accuracy.
• Process weekly payment runs to ensure payments within terms.
• Research invoice discrepancies, vendor credits, and packing slips to resolve issues.

Skills

Attention to detail

Analytical thinking

Problem solving

Teamwork

Communication skills

Customer orientation

Education

Associate's degree in Accounting or Business

Tools

Microsoft 365

Oracle

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Representative

Regular Full-Time Syracuse, NY, US

25 days ago Requisition ID: 1528

Salary Range: $20.25 To $23.75 Hourly

With over 45 years of experience in the industry, CXTEC supports enterprises throughout the world in rethinking how they build, support, decommission, and upgrade their IT infrastructure hardware to redefine their IT strategy towards a sustainable course.

We're looking for a detail-oriented Accounts Payable Representative who takes pride in accuracy, accountability and exceptional service. The ideal candidate can effectively manage invoices, payments, reconciliations and vendor relationships while balancing multiple priorities. We value team members who proactively solve problems, identify process improvements and contribute to a collaborative, high-performing accounting team.

The hourly pay range for this position, based out of Syracuse, NY, is $20.25 - $23.75. The actual hourly rate offered will vary based on applicant’s relevant skills, education, experience, certifications and geographic location as well as other business and organizational needs.

This position is located in Syracuse, NY and requires onsite work.

What you'll be doing:

• Enter and review daily vendor (supplier/expense) invoices received. Audit for completeness and accuracy.
• Ensure proper accounting for transactions that impact accrued inventory; this includes but is not limited to, researching and validating vendor credits, invoice discrepancies, vendor returns, and monthly statement reconciliations.
• Work with department managers, warehouse managers, and/or vendors with payment terms less than Net 30 to meet CXTEC’s standard terms.
• Research discrepancies concerning invoices/credits, PO’s, packing slips, inventory concerns and work with the appropriate company personnel for timely resolution, to include aged items. Follow up with vendors for resolution of pending credits prior to month-end closing.
• Adhere to Import Compliance guidelines and ISO 9001:2015 procedures.
• Complete weekly scheduled payment runs to ensure payment within terms, obtaining appropriate approvals as necessary.
• Process and monitor employee expenses using online systems.
• Audit “Quick” check requests and issue as needed, obtaining appropriate approvals.
• Ensure credit card transactions are processed in adherence to corporate policy.
• Work to resolve “Invoice On-Holds” on a weekly basis.
• Follow up with vendors for resolution of pending credits prior to month-end closing.
• Copy and file check detail/backup electronically or in hard copy on a regular basis not to exceed a week.
• Scan documents and provide backup to the team when needed
• Reconcile vendor and credit card statements and ensure complete accruals are provided to GL each month.
• Respond to vendor and internal inquiries; strive for a resolution within the next business week.
• Request W-9 forms for AP records and 1099 filing; follow up as necessary.
• Request method of payment (ex. ACH, check).
• Present ideas to improve departmental efficiency through the system or through a better workflow.
• Assume additional responsibilities as required and provide backup as needed.

What we're looking for:

• Associate's degree in Accounting or Business preferred.
• Two years of accounts payable, billing or general office accounting experience.
• Ability to organize and manage multiple priorities, while demonstrating strong attention to detail and appreciation of deadlines is essential.
• Demonstrate strong analytical, problem solving and decision-making skills.
• Exhibit strong teamwork and interpersonal skills.
• Ability to work collaboratively with personnel/departments throughout the organization.
• Ability to communicate effectively both verbally and in written form.
• Strong customer orientation.
• Proficient in Microsoft 365.
• Experience with Oracle preferred.

What we offer:

Our comprehensive benefits package includes:

• Health insurance and prescription drug coverage
• Dental and Vision insurance
• Company-paid life insurance and voluntary life options
• Company paid short-and long-term disability and buy-up options
• Critical illness, accident and hospital indemnity insurance
• Flexible spending accounts
• Identity Theft & Fraud Protection
• Legal Insurance
• Pet insurance
• Traditional and Roth 401(k) retirement plan with company match
• Employee Assistance Program
• Tuition reimbursement
• Paid vacation, sick/personal days and holidays
• Flexible work arrangements

All offers of employment are conditional upon the successful completion and passing of a background check and drug test.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, religion, pregnancy, reproductive health decisions, sexual orientation, protected veteran or military status, sex, disability, marital or familial status, domestic violence victim status, gender identity or expression, predisposing genetic characteristics, criminal history or any other legally protected class. Individuals will not be discriminated against on the basis of disability.