Accounts Payable-Receptionist

AvaHR; Woodland (CA); On-site; USD 28,000 - 37,000; Full time

Job summary

AvaHR in Woodland, California is seeking an organized Accounts Payable Coordinator/Receptionist to handle vendor invoices and receptionist duties. The role combines AP tasks with front-desk responsibilities, offering exposure to both accounting processes and office administration.

Ideal candidates will have basic AP experience, strong Excel skills, attention to detail, and the ability to multitask in a fast-paced environment while maintaining confidentiality and providing excellent service to

Qualifications

• Accounts payable or general accounting experience preferred.
• Proficiency in Microsoft Office, especially Excel.
• Accounting software and multi-line phone experience preferred.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Ability to multitask, meet deadlines, and maintain confidentiality.
• Positive, dependable, and team-oriented attitude.

Responsibilities

• Scan, review, and enter a high volume of vendor invoices into the accounting system.
• Verify that invoices contain the necessary supporting documentation.
• Organize and maintain electronic and paper accounts payable records.
• Request and review monthly vendor statements.
• Research missing invoices and assist with resolving invoice or statement discrepancies.
• Maintain and request certificates of insurance, business licenses, and W-9 forms.
• Set up new vendors and maintain accurate vendor information.
• Complete vendor credit applications.

Skills

Excel

Multitasking

Attention to detail

Customer service

Tools

Accounting software

Multi-line phone

Vendor management

Job description

Accounts Payable/Receptionist

Job Summary

We are seeking an organized, detail-oriented Accounts Payable Coordinator/Receptionist. This position provides accounts payable support while serving as the first point of contact for visitors, customers, and vendors.

Job Details

• Schedule: Full-time, Monday-Friday, 7:00 AM-4:00 PM
• Location: Woodland, California
• Pay: $20.00-$27.00 per hour
• Benefits: 401(k), health and dental insurance, and paid time off

Accounts Payable Responsibilities

Work closely with the VP of Finance to:

• Scan, review, and enter a high volume of vendor invoices into the accounting system.
• Verify that invoices contain the necessary supporting documentation.
• Organize and maintain electronic and paper accounts payable records.
• Request and review monthly vendor statements.
• Research missing invoices and assist with resolving invoice or statement discrepancies.
• Maintain and request certificates of insurance, business licenses, and W-9 forms.
• Set up new vendors and maintain accurate vendor information.
• Complete vendor credit applications.

Reception and Administrative Responsibilities

• Greet visitors and direct them to the appropriate person.
• Answer, screen, and route incoming telephone calls.
• Process incoming and outgoing mail.
• Maintain the reception area, conference room, and kitchen.
• Monitor inventory and order office supplies as needed.
• Make copies, scan documents, distribute faxes, and assist with maintaining office equipment.

Qualifications

• Accounts payable or general accounting experience preferred.
• Proficiency in Microsoft Office, especially Excel.
• Accounting software and multi-line phone experience preferred.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Ability to multitask, meet deadlines, and maintain confidentiality.
• Positive, dependable, and team-oriented attitude.