Accounts Payable/Accounts Receivable Clerk I

ExactHire; Jamestown (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

ExactHire is seeking a detail-oriented Accounts Payable/Accounts Receivable Clerk to support the accounting team in maintaining accurate records and managing vendor and customer relationships.

The role requires organized, accurate work with strong communication skills to interact with internal departments and external contacts. Full-time position based in Tennessee with standard office hours.

Qualifications

• Solid understanding of basic accounting principles.
• Exceptional attention to detail and accuracy in data entry.
• Strong organizational and time-management abilities.
• Effective written and verbal communication with vendors, customers, and internal teams.
• Experience with collections processes and resolving discrepancies in payments.

Responsibilities

• Process vendor invoices, verify accuracy, and ensure approvals.
• Code invoices to correct accounts and store numbers.
• Maintain vendor records and filing systems.
• Respond to vendor inquiries about payment status.
• Apply customer payments to invoices and accounts; follow up on past-due balances.
• Generate customer statements and coordinate with sales on account issues.

Skills

Accounting principles

Attention to detail

Organizational skills

Communication skills

Time management

Data entry accuracy

Discrepancy resolution

Collections experience

Education

High school diploma or equivalent

Job description

We are seeking a detail-oriented Accounts Payable/Accounts Receivable Clerk tojoin our accounting team. This position plays a crucial role in maintaining accurate financialrecords and managing vendor and customer relationships. The ideal candidate is organized,accurate, and hasexcellent communication skills to interact with customers and internaldepartments.

Key Job Details

• Work Type: Full-time
• Experience: Accounts Payable and Accounts Receivable accounting experience preferred.

Roles and Responsibilities

Accounts Payable

• Process vendor invoices, verify accuracy and ensure proper approvals
• Code invoices with appropriate account and store numbers
• Maintain accurate vendor records and filing systems
• Respond to vendor inquiries regarding payment status
• Review vendor statements
• Resolve invoice discrepancies and payment issues
• Process vendor credit memos and returns
• Support preparation of 1099 forms for vendors
• Ensure compliance with company policies and procedures

Accounts Receivable

• Apply customer payments to appropriate invoices and accounts
• Submit credit applications for approval
• Follow up on past due accounts through phone calls, emails, and letters
• Generate and send customer account statements regularly
• Setup and maintain accurate records of all customer accounts and transactions
• Research and resolve payment discrepancies and disputes
• Respond to customer inquiries regarding invoices and payment status
• Coordinate with sales and other departments on customer account issues

Required Skills & Qualifications

• Understanding of basic accounting principles
• Exceptional attention to detail
• Strong organizational abilities
• Effective communication skills
• Time management and prioritization skills
• Data entry accuracy and efficiency
• Problem-solving abilities for resolving discrepancies
• Experience with collections processes

Education, Experience & Certifications

• High school diploma or equivalent required
• Accounts payable and accounts receivable experience preferred