Accounts Payable/Receivable Specialist - Invoicing

NextDeavor; Irvine (CA); On-site; USD 35,000 - 44,000; Full time

Benefits offered by this job

Health benefits

Vision benefits

Dental benefits

Sick leave eligibility

Job summary

NextDeavor is seeking an Accounts Payable/Accounts Receivable Specialist to ensure accurate invoicing and timely cash flow for the client. This contract role involves collaborating with Operations, Shipping, Planning, Production Support, and Sales, and may include weekend coverage.

The position requires a high school diploma (associate preferred), 2 years' experience, strong Excel and ERP skills, and a readiness to work overtime. Potential for extension or conversion to full-time applies.

Qualifications

• High school diploma or equivalent; an Associate’s degree preferred.
• Minimum 2 years invoicing/accounts receivable or accounting experience.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas).
• Experience with ERP or billing systems and order-to-cash processes.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Ability to work overtime and two Saturdays per month as business needs require.
• Good written and verbal communication with internal teams and external customers.
• Ability to prioritize workload and multitask.

Responsibilities

• Prepare and issue customer invoices accurately and timely using ERP system.
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.
• Review and reconcile invoice discrepancies and coordinate corrections with Operations, Sales, and Shipping.
• Support month-end close activities related to invoicing and revenue recognition.
• Assist on Accounts Receivable collections by contacting customers via phone or email to collect past-due balances.
• Prioritize collection activities based on aging, risk, and account history and monitor promises to pay.
• Investigate short pays, deductions, chargebacks, and invoice disputes and coordinate resolution with cross-functional teams.
• Provide documentation and support for internal and external audits and maintain collection notes and aging reports.
• Continuously identify opportunities to improve invoicing processes, automation, and data quality.

Skills

Excel proficiency

Attention to detail

Communication skills

Multitasking

Education

High school diploma or equivalent

Associate's degree in Accounting/Finance

Tools

ERP systems

Billing software

Power BI

Job description

NextDeavor is seeking an Accounts Payable/Accounts Receivable Specialist to ensure accurate invoicing and timely cash flow for the client. This contract role involves collaborating with Operations, Shipping, Planning, Production Support, and Sales, and may include weekend coverage.

The position requires a high school diploma (associate preferred), 2 years' experience, strong Excel and ERP skills, and a readiness to work overtime. Potential for extension or conversion to full-time applies.