Accounts Pay/Rec Specialist (#9180)

NextDeavor; Irvine (CA); On-site; USD 35,000 - 44,000; Full time

Benefits offered by this job

Health benefits

Vision benefits

Dental benefits

Sick leave eligibility

Job summary

NextDeavor is seeking an Accounts Payable/Accounts Receivable Specialist to ensure accurate invoicing and timely cash flow for the client. This contract role involves collaborating with Operations, Shipping, Planning, Production Support, and Sales, and may include weekend coverage.

The position requires a high school diploma (associate preferred), 2 years' experience, strong Excel and ERP skills, and a readiness to work overtime. Potential for extension or conversion to full-time applies.

Qualifications

• High school diploma or equivalent; an Associate’s degree preferred.
• Minimum 2 years invoicing/accounts receivable or accounting experience.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas).
• Experience with ERP or billing systems and order-to-cash processes.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Ability to work overtime and two Saturdays per month as business needs require.
• Good written and verbal communication with internal teams and external customers.
• Ability to prioritize workload and multitask.

Responsibilities

• Prepare and issue customer invoices accurately and timely using ERP system.
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.
• Review and reconcile invoice discrepancies and coordinate corrections with Operations, Sales, and Shipping.
• Support month-end close activities related to invoicing and revenue recognition.
• Assist on Accounts Receivable collections by contacting customers via phone or email to collect past-due balances.
• Prioritize collection activities based on aging, risk, and account history and monitor promises to pay.
• Investigate short pays, deductions, chargebacks, and invoice disputes and coordinate resolution with cross-functional teams.
• Provide documentation and support for internal and external audits and maintain collection notes and aging reports.
• Continuously identify opportunities to improve invoicing processes, automation, and data quality.

Skills

Excel proficiency

Attention to detail

Communication skills

Multitasking

Education

High school diploma or equivalent

Associate's degree in Accounting/Finance

Tools

ERP systems

Billing software

Power BI

Job description

NextDeavor offers health, vision and dental benefits for contract employees

Paid sick leave eligibility is contingent on state of residence

Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment

Become a Key Player as an Accounts Pay/Rec Specialist

You will support accurate and timely invoicing and collections to help ensure predictable cash flow and revenue recognition for the client. You will work closely with internal stakeholders—Operations, Shipping, Planning, Production Support, Sales—and occasionally with customers to resolve billing and receivables issues. This role is a contract position with an expected 40-hour workweek and periodic weekend coverage (minimum two Saturdays/month).

Here’s How You’ll Make an Impact on the Team

• Prepare and issue customer invoices accurately and in a timely manner using the ERP system
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy
• Review and reconcile invoice discrepancies and coordinate corrections with Operations, Sales, and Shipping
• Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations)
• Assist on Accounts Receivable collections by contacting customers via phone or email to collect past-due balances
• Prioritize collection activities based on aging, risk, and account history and monitor promises to pay
• Investigate short pays, deductions, chargebacks, and invoice disputes and coordinate resolution with cross-functional teams
• Provide documentation and support for internal and external audits and maintain collection notes and aging reports
• Continuously identify opportunities to improve invoicing processes, automation, and data quality

Here’s What You’ll Need to Be Successful in This Role

• High school diploma or equivalent (Associate’s degree in Accounting, Finance, or related field preferred)
• Minimum 2 years of relevant invoicing/accounts receivable or accounting experience
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas)
• Experience with ERP or billing systems and order-to-cash processes
• Strong attention to detail and accuracy in data entry and reconciliation
• Ability to work overtime and commit to at least two Saturdays per month as business needs require
• Good written and verbal communication skills and ability to interact with internal teams and external customers
• Ability to prioritize workload, manage multiple tasks, and elevate issues as appropriate

Here’s What Else Might Help You Out

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field
• Experience with Microsoft Power BI or other reporting tools
• Prior experience in a manufacturing, distribution, or government-contracting environment
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing

Pay Range

“$25.60 - $32.00/hour”