Accounts Payable & Receivable Specialist

Butler Tool, Inc.; Milwaukee (WI); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

100% Paid premiums for medical, dental

Vision insurance

401(k) with match

Annual profit sharing

Annual bonus

Tuition reimbursement

Job summary

Butler Tool, Inc. is seeking an Accounting Administrator to manage daily AP and AR processes, ensuring invoices and payments are accurate and timely. You will support vendors, customers, and internal departments while maintaining strict documentation standards.

The role emphasizes on-site work at our Butler, WI location during the relocation to Sussex, WI, and requires attention to detail, strong communication, and proficiency with ERP and MS Office tools.

Qualifications

• Associate or bachelor's in business, accounting, or finance, or equivalent experience.
• Working knowledge of accounts payable and accounts receivable processes.
• Basic understanding of accounting principles and general ledger transactions.
• Strong attention to detail and accuracy.
• Ability to organize and prioritize multiple tasks and meet deadlines.
• Strong problem-solving and reconciliation skills.
• Ability to communicate professionally with vendors, customers, and internal departments.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with ERP and electronic document management systems preferred.

Responsibilities

• Process vendor invoices and maintain supporting documentation.
• Match invoices to purchase orders and receiving documents.
• Review invoices for accuracy, approvals, pricing, quantities, and payment terms.
• Enter approved invoices into the ERP system and manage related documentation.
• Process customer invoices after shipping or billing requirements.
• Review invoices for accuracy including pricing, terms, and charges.
• Process manual or non-standard invoices as required.
• Distribute invoices by email, mail, or portal and maintain records in M-Files.
• Process customer payments and apply to accounts; research unapplied cash and aging.

Skills

Accounts payable/receivable

Detail oriented

Task prioritization

Problem solving & reconciliation

Vendor/customer communication

Education

Associate or Bachelor’s in Business/Accounting/Finance

Tools

M‑Files

ERP system

Microsoft Excel

Outlook

Job description

Butler Tool, Inc. is seeking an Accounting Administrator to manage daily AP and AR processes, ensuring invoices and payments are accurate and timely. You will support vendors, customers, and internal departments while maintaining strict documentation standards.

The role emphasizes on-site work at our Butler, WI location during the relocation to Sussex, WI, and requires attention to detail, strong communication, and proficiency with ERP and MS Office tools.