Accounting Specialist | White Bear Lake, MN

Wilson Tool Canada; White Bear Lake (MN); Sur place; USD 52 000 - 75 000; Plein temps

Résumé du poste

Wilson Tool Canada is seeking an Accounting Specialist in White Bear Lake, MN to manage AR or AP duties and support financial integrity. You will process invoices, payments, and collections, while maintaining accurate records and assisting with audits.

The role emphasizes attention to detail, customer service, and opportunities to improve processes and automation within a manufacturing setting.

Qualifications

• Associate’s degree required.
• Three years general accounting experience required.
• ERP experience with SAP or Microsoft Dynamics preferred.
• Accurate 10-key data entry and proficiency with Excel.
• Strong communication and confidentiality are essential.

Responsabilités

• Handle AR duties: invoicing, payments, collections, and aging reports.
• Handle AP duties: processing ~1,800 invoices monthly, payments, approvals.
• Maintain ERP data accuracy and vendor/customer records; resolve discrepancies.
• Support year-end audits: gather schedules and respond to auditors.
• Identify process improvements and automation opportunities.

Connaissances

10-key data entry

Microsoft Excel

Effective written and verbal comms

Customer-focused support

Attention to detail

Confidentiality and judgment

Formation

Associate’s degree in Accounting/Finance/Business Administration

Outils

SAP

Microsoft Dynamics

Description du poste

Accounting Specialist | White Bear Lake, MN

• White Bear Lake, MN

SUMMARY: This new role will have responsibility for either Accounts Receivable (AR) or Accounts Payable (AP) as the Accounting Specialist. The role is responsible for performing a variety of financial, administrative, and clerical duties to support the company’s financial health and operational efficiency. This role requires attention to detail, the ability to manage competing priorities, and a commitment to upholding financial integrity. The Accounting Specialist is a trusted resource for internal teams and external partners, providing exceptional customer service and supporting continuous process improvement.

DUTIES AND RESPONSIBILITIES

Accounts Receivable (AR) Accounting Specialist:

Overview: The AR Accounting Specialist ensures timely and accurate processing of customer invoices and payments to support company cash flow and revenue goals. This role manages the full receivables cycle, including collections and credit monitoring, while providing support to customers and sales representatives. By maintaining accurate records and strong follow-up, the AR Accounting Specialist helps minimize risk, resolve issues quickly, and build positive relationships with customers both internally and externally.

Key Responsibilities:

• Prepare and send customer invoices and statements as promptly
• Process and post daily payments, including checks, credit cards, ACH, and wire transfers
• Verify and reconcile payment discrepancies, lockbox deposits, and ACH/wire transactions
• Enter invoices into customer portals daily and resolve discrepancies with purchase orders or receipts
• Respond to customer service inquiries via phone and email
• Monitor past due accounts, send reminders, and make collection calls
• Initiate credits, adjustments, or refund requests as needed
• Handle uncollectible accounts, work with collection agencies, and implement customer payment plans
• Oversee customer accounts involved in bankruptcy proceedings, including communication, documentation, and compliance with legal requirements
• Maintain and update accounts on hold, communicating status daily
• Process new customer credit applications and prepare contracts when needed
• Reconcile AR sub-ledgers and credit card activity
• Prepare AR reports such as Aging, Days Sales Outstanding (DSO), and ad hoc reports
• Track customer credit limits and terms
• Send monthly past due reports to sales representatives
• Assist with year-end audit work, including gathering documentation, reconciling balances, and providing supporting schedules to auditors
• Identify and recommend process improvements and automation opportunities
• Other duties as assigned

Accounts Payable (AP) Accounting Specialist:

Overview: The AP Accounting Specialist is responsible for coordinating the company’s outgoing payments and ensuring that all vendor invoices are processed accurately, efficiently, and in compliance with company policies. This role plays a key part in supporting the company’s financial stability by maintaining accurate records, meeting payment deadlines, and building strong relationships with vendors and internal teams. The AP Accounting Specialist works closely with Purchasing, Operations, and other departments to resolve discrepancies, improve processes, and support overall cost control. Success in this role helps the company maintain a positive reputation with suppliers while ensuring smooth day-to-day operations.

Key Responsibilities:

• Enter approximately 1,800 invoices per month into ERP accurately and efficiently
• Review invoices for accuracy, proper coding, and required approvals
• Process weekly payments, including ACH, wire transfers, and checks, with accuracy and security
• Process third-party invoices and bill customers for shipping as needed
• Obtain required approvals and documentation before processing payments
• Post vendor payments to proper accounts in ERP
• Respond to vendor questions and resolve issues promptly via phone and email
• Reconcile and post monthly corporate credit card statements accurately and timely
• Work with Purchasing to resolve vendor disputes and discrepancies
• Reconcile vendor statements regularly to ensure account accuracy
• Generate and maintain AP Aging reports, ensuring management has clear visibility into outstanding payables
• Monitor and reconcile GR/IR (Goods Receipt/Invoice Receipt) accounts monthly
• Research and correct payment application or journal entry variances
• Prepare annual 1099 tax statements
• Create and maintain vendor accounts in ERP, ensuring accurate data entry and compliance with vendor setup policies
• Generate reports for cashed and uncashed checks
• Maintain accurate filing and record keeping for compliance and audit readiness
• Assist with year-end audit work, including preparing schedules, gathering supporting documentation, and addressing auditor questions
• Identify and recommend process improvements and automation opportunitiesOther duties as assigned

QUALIFICATIONS

• Associate’s degree in Accounting, Finance, or Business Administration required
• Three years of general accounting experience required; manufacturing experience preferred
• Experience with ERP systems such as SAP, Microsoft Dynamics, or similar platforms preferred
• Accurate and efficient 10-key data entry skills
• Proficiency with Microsoft Office Suite, including Excel
• Ability to deliver professional, responsive, and customer-focused support
• Sales and Use Tax experience preferred
• High degree of accuracy, organization, and attention to detail
• Effective written and verbal communication skills
• Collaboration skills across all levels of the organization, as well as with customers and vendors
• Ability to maintain confidentiality and exercise sound judgment

WORK ENVIRONMENT

This position operates primarily in a professional office environment with regular interaction with manufacturing plant operations.

WORK SCHEDULE

This is a full time position with a standard Monday through Friday schedule. Occasional evening or weekend hours may be required during month end close, year end close, audits, budgeting, or other peak business periods.

COMPENSATION

Compensation based on experience

EQUAL EMPLOYMENT OPPORTUNITY

Wilson Tool is an EEO/AA employer. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.