Accounts Payable Specialist: Detail-Oriented

Adams; Elkhorn (WI); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

401(k) matching

Company parties

Competitive salary

Dental insurance

Employee discounts

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Adams, Inc. is seeking a detail-oriented Accounts Payable Specialist in Elkhorn, Wisconsin to support our Finance team. You will process vendor invoices, ensure proper coding, and prepare payments while maintaining accurate records and providing excellent service to vendors and internal staff.

You will collaborate with internal teams, handle month-end tasks, and assist with audits as needed in a growing, employee-focused company.

Qualifications

• High School Diploma or GED required.
• Associate Degree in Accounting, Finance, Business Administration, or related field preferred.
• Two or more years of accounts payable, bookkeeping, accounting, or related experience required.
• Proficiency with Microsoft Word, Excel, Outlook, and other business software is required.
• Experience with ServiceTitan, Ramp, and Sage Intacct is a plus.
• Experience in construction, service, trades, or project-based industries is a plus.
• Strong attention to detail and organizational skills.
• Excellent customer service and communication skills.
• Ability to prioritize tasks and meet deadlines.

Responsibilities

• Process vendor invoices accurately and timely.
• Answer customer calls to support the Finance/Accounts Receivable Team (could be 50+ calls in a day).
• Review invoices for proper coding, approvals, and supporting documentation.
• Match invoices to purchase orders and receiving documentation when applicable.
• Prepare and process vendor payments, including checks and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized accounts payable records and documentation.
• Assist with month-end and year-end accounting activities.
• Communicate professionally with vendors regarding account balances, invoices, and payment status.
• Provide exceptional customer service to both internal and external customers.
• Serve as a backup resource for billing and other accounting department functions.
• Manage and reconcile company credit card transactions and supporting documentation.
• Assist with audits, reporting, and special projects.
• Maintain confidentiality of financial and company information.
• Support continuous improvement efforts within the Finance Department.

Skills

Attention to detail

Customer service

Communication skills

Organizational skills

Time management

Education

High School Diploma or GED

Associate Degree in Accounting/Finance/Business Administration

Tools

Microsoft Word

Excel

Outlook

ServiceTitan

Ramp

Sage Intacct

Job description

Adams, Inc. is seeking a detail-oriented Accounts Payable Specialist in Elkhorn, Wisconsin to support our Finance team. You will process vendor invoices, ensure proper coding, and prepare payments while maintaining accurate records and providing excellent service to vendors and internal staff.

You will collaborate with internal teams, handle month-end tasks, and assist with audits as needed in a growing, employee-focused company.