Accounts Payable & Receivable Specialist

J.H. Findorff & Son Inc.; Madison (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

Competitive compensation

401(k) + contributions

Generous PTO

On-site fitness center

Heated parking

Job summary

J.H. Findorff & Son Inc. is seeking an AP/AR Specialist to support financial operations across multiple projects, ensuring invoices, pay applications, payments, and account records are processed accurately and on time.

The role requires 3+ years in accounting, sharp attention to detail, and the ability to manage high volumes in a fast-paced environment while maintaining confidentiality and excellent service to internal teams, vendors, and clients. Madison, WI-based candidates are preferred.

Qualifications

• 3+ years of accounts payable, accounts receivable, or related accounting experience.
• Experience with accounting, ERP, expense management, or document management systems.
• Construction industry experience preferred.

Responsibilities

• Manage flow of accounts payable and accounts receivable transactions across multiple projects and entities.
• Resolve billing issues and provide timely communication throughout the payment process.
• Review invoices, pay applications, statements, receipts, and account activity to identify discrepancies and reconcile accounts.
• Support expense reporting, owner payment portals, ACH setup requests, and month-end accounting activities.
• Deliver responsive service to employees and business partners while maintaining confidentiality.

Skills

Accounts payable

Accounts receivable

Attention to detail

High-volume transactions

Communication

Problem solving

ERP systems

Document management systems

Construction industry

Tools

ERP systems

Document management systems

Job description

At Findorff, we bring expertise and value in construction that extends far beyond building. Since 1890, we've grown from humble beginnings into a trusted construction partner - driven by strong relationships, a dedication to safety, quality, and craftsmanship, and a commitment to the communities we serve.

What We Are Looking For

• 3+ years of accounts payable, accounts receivable, or related accounting experience
• Strong attention to detail and ability to manage a high volume of transactions with accuracy
• Experience working in a fast-paced environment with multiple priorities and deadlines
• Proven ability to build positive relationships and communicate effectively with internal teams, vendors, subcontractors, and clients
• Strong problem-solving skills with the ability to investigate discrepancies and drive timely resolution
• Experience with accounting, ERP, expense management, or document management systems
• Construction industry experience preferred
• Located in or willing to work from Madison, Wisconsin

What You'll Do

As an AP/AR Specialist at Findorff, you'll play a key role in supporting the financial operations that keep our projects moving. You'll work closely with project teams, vendors, subcontractors, and owners to ensure invoices, pay applications, payments, and account records are processed accurately and efficiently. Success in this role requires strong attention to detail, excellent customer service, and the ability to manage multiple priorities while maintaining a high standard of accuracy and confidentiality.

• Support Financial Operations: Manage the flow of accounts payable and accounts receivable transactions across multiple projects and entities, helping ensure payments and financial records are processed accurately and on time.
• Build Strong Partnerships: Serve as a trusted resource for project teams, vendors, subcontractors, and owners by answering questions, resolving billing issues, and providing timely communication throughout the payment process.
• Maintain Accurate Records: Review invoices, pay applications, statements, receipts, and account activity to identify discrepancies, reconcile accounts, and ensure financial data is complete and accurate.
• Drive Process Excellence: Support expense reporting, owner payment portals, ACH setup requests, and month-end accounting activities while continuously promoting efficient and consistent processes.
• Deliver Exceptional Service: Provide responsive support to employees and business partners while maintaining professionalism, confidentiality, and a commitment to Findorff's high standards of service.

Why Findorff

• Employee-owned (ESOP) to build long-term wealth alongside your career
• Stable, established company backed by over 135 years of success and strong client relationships
• Opportunity to grow your accounting and construction industry experience while working alongside knowledgeable professionals
• Collaborative culture that values teamwork, communication, and continuous improvement
• People-first workplace grounded in respect, accountability, and doing the right thing

Plus:

Competitive compensation, 401(k) + contributions, profit sharing, generous PTO, paid parental leave, on-site fitness center, heated parking, and strong career development support.

Diversity matters. Findorff recognizes the talents of all, appreciating the different backgrounds, experiences, and perspectives that make us a stronger company and partner for the communities we live and work in.

Findorff provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

I think this version aligns closely with the General Superintendent posting and reads more as a recruiting advertisement than an internal HR job description. The biggest shift is emphasizing customer service, partnership with project teams, and ownership of financial processes rather than listing every transactional task individually.