Accounts Payable/Receivable Coordinator

RobotLAB Inc.; Fort Worth, Arlington, Dallas (TX, TX, TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off

Employee Referral Reward Program

On-site Fitness Facilities

Covered Parking

Medical insurance

Vision insurance

Job summary

A fast-growing robotics company in Fort Worth is seeking an Accounts Payable/Receivable Coordinator to manage vendor invoices and customer billing. This full-time role requires strong attention to detail, organizational skills, and familiarity with accounting software. Join a passionate team and enjoy benefits like paid time off, medical insurance, and on-site fitness facilities.

Qualifications

• 2+ years of experience in Accounts Payable, Accounts Receivable, or general accounting.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process vendor invoices and verify accuracy.
• Prepare and send accurate invoices to customers.
• Assist with month-end closing by preparing reconciliations.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

QuickBooks

NetSuite

Microsoft Excel

Job description

RobotLAB owns the last mile of robotics and AI, helping business owners automate tasks that people no longer want to do. Spanning 36 locations nationwide, we service Hilton, Marriott, Disney, Kura Sushi, and many other nationwide brands along with smaller locations such as restaurants, assisted living facilities, supermarkets, warehouses, and even nuclear power stations.

Position Overview

RobotLAB is seeking a detail-oriented and proactive Accounts Payable/Receivable Coordinator to support our growing finance operations. This role is responsible for managing vendor invoices, customer billing, and collections. The ideal candidate will be highly organized, accurate, and collaborative—ensuring timely payments, proper recordkeeping, and positive relationships with both vendors and customers.

Key Responsibilities

Accounts Payable

• Process vendor invoices, verify accuracy, and ensure proper approvals.
• Schedule and process payments (checks, ACH, wire transfers) in line with company policies.
• Maintain accurate vendor files and respond to inquiries regarding payment status.
• Reconcile vendor statements and resolve discrepancies in a timely manner.

Accounts Receivable

• Prepare and send accurate invoices to customers/franchisees.
• Track customer payments and follow up on overdue accounts with professionalism.
• Post payments, maintain AR aging reports, and escalate concerns as needed.
• Partner with the sales and operations teams to resolve billing issues quickly.

General Accounting Support

• Assist with month-end closing by preparing reconciliations and reports.
• Maintain accurate and organized financial records for audit readiness.
• Support the Finance Manager with ad-hoc projects, reporting, and process improvements.

Qualifications

• 2+ years of experience in Accounts Payable, Accounts Receivable, or general accounting.
• Strong attention to detail, accuracy, and organizational skills.
• Familiarity with accounting software (QuickBooks, NetSuite, or similar) and Microsoft Excel.
• Excellent communication skills with the ability to interact professionally with vendors, customers, and colleagues.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Benefits

• Paid Time Off
• Employee Referral Reward Program.
• On-site Fitness Facilities, Covered Parking, Cafe, and Coffee Bar.
• Medical insurance
• Vision insurance

Why Join RobotLAB?

• Be part of an innovative, fast-growing company in the robotics industry.
• Work with a passionate and talented team.
• Competitive salary and benefits package.
• Opportunities for career growth and professional development.

Seniority level: Associate

Employment type: Full-time

Job function: Accounting/Auditing, General Business, and Finance

Industries: IT Services and IT Consulting

Note: The position requires working in the office full-time, with no option for remote or hybrid work.