Accounts Payable

Reframe Systems; Billerica (MA); On-site; USD 75,000 - 110,000; Full time

Job summary

Reframe Systems in Andover, MA is seeking an Accounts Payable and Receivable Manager to own end‑to‑end procure‑to‑pay processes across manufacturing microfactories and corporate operations. You will establish scalable AP controls, manage invoice matching, and maintain accurate vendor accounting as production scales.

You will collaborate with procurement, supply chain, robotics engineering, and vendor partners to optimize payments, automate workflows, and improve cash flow.

Qualifications

• 5+ years of dedicated Accounts Payable experience, preferably in manufacturing, hardware, construction, or deep‑tech startup environments.
• Hands-on proficiency with modern ERP systems (e.g., QuickBooks Online) and automated AP software (e.g., Ramp).
• Strong understanding of PO process, job costing, sales tax/use tax basics, strong organizational skills and accrual accounting principles.
• High‑agency problem solver with exceptional attention to detail in fast‑paced environments.

Responsibilities

• Invoice Processing & Matching: Manage daily intake, coding, and processing of vendor invoices, utility bills, subcontractor billings, and freight charges utilizing 3-way matching (PO, Receiving Receipt, Invoice).
• Vendor & Supply Chain Relations: Primary point of contact for vendor inquiries, manage supplier onboarding, verify W-9/tax details, maintain strong vendor relationships.
• Payment Execution: Prepare weekly payment runs (ACH, wire transfers, checks), ensuring optimal payment terms, early pay discounts, and cash flow management.
• Inventory & Manufacturing Integration: Partner with Supply Chain and Operations to resolve PO, price variance, and receiving discrepancies across microfactory raw materials and equipment.
• Reconciliations & Month-End Close: Reconcile vendor statements, maintain subledger‑to‑GL accuracy, and prepare AP aging reports and accrual schedules for monthly financial close.
• Process & Controls Optimization: Assist in setting up automated AP workflows, ERP system controls, and expense management tools to support high‑growth manufacturing scaling.

Skills

Accounts Payable

ERP systems

PO process

Attention to detail

Tools

QuickBooks Online

Ramp

Job description

ABOUT US

Reframe Systems is a Physical AI and robotics company on a mission to make high-performance housing attainable and abundant in the communities where people want to live. Through our vertically integrated delivery model and highly automated microfactories, we deliver climate-resilient homes and buildings with greater speed and predictability than traditional construction.

Our volumetric modular buildings are produced in our Andover, MA microfactory, with a growing pipeline across North America and a new microfactory on the way. We are building a system that balances repeatability with site-responsive design, enabling homes adaptable to each site, community, and customer need. Our cross-disciplinary team brings together architecture, robotics, design engineering, software, factory operations, and field delivery to change how housing gets delivered.

We’re reimagining the future of housing through a smarter and more sustainable system that empowers people to live better. Come build it with us.

THE ROLE

As the Accounts Payable and Receivable Manager, you will own the end-to-end procure-to-pay process across our manufacturing microfactories and corporate operations. Working closely with procurement, supply chain, robotics engineering, and vendor partners, you will establish scalable AP controls, manage invoice matching, and maintain accurate inventory and vendor accounting as our production volume scales.

RESPONSIBILTIES

• Invoice Processing & Matching: Manage daily intake, coding, and processing of vendor invoices, utility bills, subcontractor billings, and freight charges utilizing 3-way matching (PO, Receiving Receipt, Invoice).

• Vendor & Supply Chain Relations: Serve as the primary point of contact for vendor inquiries, manage supplier onboarding, verify W-9/tax details, and maintain strong vendor relationships.

• Payment Execution: Prepare weekly payment runs (ACH, wire transfers, and checks), ensuring optimal payment terms, early pay discounts, and cash flow management.

• Inventory & Manufacturing Integration: Partner with Supply Chain and Operations to resolve PO, price variance, and receiving discrepancies across microfactory raw materials and equipment.

• Reconciliations & Month-End Close: Reconcile vendor statements, maintain subledger‑to‑GL accuracy, and prepare AP aging reports and accrual schedules for monthly financial close.

• Process & Controls Optimization: Assist in setting up automated AP workflows, ERP system controls, and expense management tools to support high‑growth manufacturing scaling.

QUALIFICATIONS

• Experience: 5+ years of dedicated Accounts Payable experience, preferably in manufacturing, hardware, construction, or deep‑tech startup environments.

• ERP & Systems: Hands‑on proficiency with modern ERP systems (e.g., QuickBooks Online) and automated AP software (e.g., Ramp).

• Skills: Strong understanding of PO process, job costing, sales tax/use tax basics, strong organizational skills and accrual accounting principles.

• Mindset: High‐agency problem solver with exceptional attention to detail who thrives in a fast‐paced microfactory or manufacturing environment.

Reframe Systems is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

At this time, we are only considering candidates who are authorized to work in the U.S. without the need for current or future visa sponsorship.