Accounts Payable Technician

Church & Dwight; USA; Vor Ort; USD 52.000 - 76.000; Vollzeit

Zusammenfassung

Church & Dwight in the United States is seeking an Accounts Payable Technician to manage the AP cycle, including invoice processing, vendor management, payment processing, and 1099 compliance. The role requires meticulous attention to detail, strong organization, and the ability to balance multiple priorities.

You will work with Accounting and other departments to ensure accurate GL coding, timely payments, and robust internal controls.

Qualifikationen

• Review, code, and process vendor invoices accurately and timely.
• Perform two-way and three-way matching of invoices, purchase orders, and receiving documents.
• Maintain accurate vendor records and supporting documentation for audits.

Aufgaben

• AP processing, controls and process improvements.
• Prepare and execute check runs and electronic payment batches (ACH and wires).
• Process weekly vendor wire payments and reissues as needed.
• Assist with month-end close activities including accruals and journal entries.
• Support year-end close and external audits.

Kenntnisse

High-volume invoicing

AP processing

1099 preparation and reporting

Invoice discrepancy resolution

Communication (written & spoken)

Detail-oriented

Ausbildung

High school diploma or equivalent

Associate's or Bachelor's in Accounting/Finance/Business

Tools

Oracle ERP system

Microsoft Excel

Jobbeschreibung

A collective energy and ambition. A place where you can make a real difference.

We're a company that genuinely cares about our people, our products, our consumers and the environment.

Our unique, informal culture champions courage, determination and collaboration. Knowing we have an open and supportive team means each of us has the freedom to take responsibility and ownership. We have a shared passion to work hard, innovate and push boundaries.

United by the belief that when we strive for growth, anything is possible. While we might not be the largest company in our industry, we believe we can have the biggest impact because: Together We Have the Power to Win.

Role Summary

The Accounts Payable Technician performs key functions across the accounts payable cycle, including invoice processing, vendor management, payment processing and check runs, 1099 compliance, account reconciliations, and month-end close activities. This position requires strong attention to detail, accuracy, organization, and the ability to manage multiple priorities and deadlines.

The ideal candidate has a solid understanding of accounts payable and general accounting processes and can work independently while partnering effectively with Accounting and other departments.

Role Accountabilities and Responsibilities

Accounts Payable Processing, Controls & Process Improvement

• Review, code, and process vendor invoices accurately and timely.
• Verify appropriate documentation, approvals, purchase orders, and general ledger coding prior to processing.
• Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation as applicable.
• Research and resolve invoice discrepancies, duplicate invoices, pricing issues, and payment questions.
• Maintain accurate, organized vendor records and supporting documentation to meet operational and audit requirements.
• Respond to vendor inquiries and reconcile vendor statements.
• Monitor outstanding invoices and ensure payments are made in accordance with established payment terms.
• Follow established accounting policies, approval requirements, and internal control procedures.
• Identify opportunities to improve AP processes, accuracy, efficiency, and controls.
• Assist with special projects and other accounting responsibilities as assigned.

Payment Processing & Check Runs

• Prepare and execute scheduled check runs and electronic payment batches, including ACH and other payment methods.
• Prepare and process weekly scheduled vendor wire payments, as well as additional wire transfers as needed.
• Review payment selections for accuracy, proper approval, payment terms, and potential duplicate payments.
• Prepare payment documentation and obtain required approvals.
• Process voids, stop payments, and payment reissues when necessary.
• Maintain appropriate payment documentation and support strong internal controls over disbursements.

1099 & Vendor Compliance

• Maintain accurate vendor tax information, including collecting and reviewing W-9 forms.
• Determine and maintain appropriate vendor 1099 classifications within the Oracle ERP system.
• Review vendor activity throughout the year to identify reportable payments and resolve missing or incorrect tax information.
• Prepare annual 1099 reporting, including reconciliation, filing, and distribution within our software.
• Research and resolve vendor questions related to 1099 reporting.

Month-End Close & Accounting

• Participate in the monthly accounting close process.
• Prepare and post month-end journal entries, including AP-related accruals, reclassifications, and other entries as assigned.
• Identify invoices or expenses requiring accrual at month-end.
• Provide supporting schedules and documentation for month-end close, audits, and financial reporting.
• Assist with year-end close and external audit requests.

Education and Experience

• A high school diploma or equivalent.
• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred, or an equivalent combination of education and experience.
• 3 years of relevant accounts payable or accounting experience.
• Hands-on experience with high-volume invoice processing and payment/check runs.
• Experience with 1099 preparation and reporting.
• Experience preparing month-end journal entries and account reconciliations.
• Working knowledge of general ledger accounting and month-end close processes.
• Strong understanding of accounts payable controls and invoice approval procedures.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Strong attention to detail and demonstrated ability to maintain a high level of accuracy.
• Ability to prioritize responsibilities and meet recurring monthly and annual deadlines.
• Strong written and verbal communication skills.
• Ability to research discrepancies and resolve issues independently.
• Experience working in a manufacturing, distribution, or corporate accounting environment.

Reporting Relationship: Reports to the Accounting Manager

Supervisory Duties: None