Accounts Payable & Purchasing Specialist

IVANS Insurance Solutions; Chicago (IL); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Applied Systems, Inc. is seeking a Purchasing Coordinator to support day-to-day purchasing activities, maintain records, and liaise with vendors and internal teams.

This role requires strong organization, confidentiality, and the ability to handle multiple priorities in a fast-paced environment. The position involves processing requisitions and orders, ensuring accuracy and compliance, and providing backup for fixed assets in Canada and the US.

Qualifications

• High school diploma or equivalent experience in business or a related field is a plus.
• Prior experience in purchasing, accounts payable, accounting support, or administrative support is preferred.
• Proficiency with Microsoft Excel, including data entry, sorting/filtering, and tracking items.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a dynamic environment.
• Maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Process purchase requisitions, purchase orders, vendor requests, and related documents accurately.
• Communicate with vendors and internal departments to obtain information and resolve questions.
• Maintain organized purchasing records, logs, and tracking spreadsheets.
• Review documentation for accuracy and approvals before processing.
• Assist with invoices, vendor, and purchasing inquiries as needed.
• Support process improvements and standard procedures in purchasing.

Skills

Excel proficiency

Communication skills

Organizational skills

Discretion/confidentiality

Multitasking

Education

High school diploma

Tools

NetSuite

Job description

Applied Systems, Inc. is seeking a Purchasing Coordinator to support day-to-day purchasing activities, maintain records, and liaise with vendors and internal teams.

This role requires strong organization, confidentiality, and the ability to handle multiple priorities in a fast-paced environment. The position involves processing requisitions and orders, ensuring accuracy and compliance, and providing backup for fixed assets in Canada and the US.