Accounts Payable Coordinator

IVANS Insurance Solutions; Chicago (IL); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Applied Systems, Inc. is seeking a Purchasing Coordinator to support day-to-day purchasing activities, maintain records, and liaise with vendors and internal teams.

This role requires strong organization, confidentiality, and the ability to handle multiple priorities in a fast-paced environment. The position involves processing requisitions and orders, ensuring accuracy and compliance, and providing backup for fixed assets in Canada and the US.

Qualifications

• High school diploma or equivalent experience in business or a related field is a plus.
• Prior experience in purchasing, accounts payable, accounting support, or administrative support is preferred.
• Proficiency with Microsoft Excel, including data entry, sorting/filtering, and tracking items.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a dynamic environment.
• Maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Process purchase requisitions, purchase orders, vendor requests, and related documents accurately.
• Communicate with vendors and internal departments to obtain information and resolve questions.
• Maintain organized purchasing records, logs, and tracking spreadsheets.
• Review documentation for accuracy and approvals before processing.
• Assist with invoices, vendor, and purchasing inquiries as needed.
• Support process improvements and standard procedures in purchasing.

Skills

Excel proficiency

Communication skills

Organizational skills

Discretion/confidentiality

Multitasking

Education

High school diploma

Tools

NetSuite

Job description

Job Description

Amazing Career Moments Happen Here

Transforming the insurance industry is ambitious, we know. That’s why at Applied, we’re building a team that shows up every day ready to learn, willing to try new things, and driven to deliver innovative software and services that make us indispensable to our customers – all within a culture built on values that make us indispensable to each other too. With 40+ years of experience in the Insurtech game, we’re not just redefining what’s achievable, we’re creating a place where amazing career moments are made possible.

Position Overview

Applied Systems, Inc., a worldwide leader in insurance technology, is currently searching for a purchasing Coordinator that will be responsible for supporting day-to-day purchasing activities, including processing purchase requests, maintaining accurate records, communicating with vendors and internal departments, and assisting with follow-up on purchasing-related matters. This position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a professional and timely manner.

What You’ll Do

• Process purchase requisitions, purchase orders, vendor requests, and related purchasing documentation accurately and efficiently.
• Communicate with vendors and internal departments to obtain information, resolve questions, and follow up on open items.
• Maintain organized and accurate purchasing records, files, logs, and tracking spreadsheets.
• Review documentation for accuracy, completeness, required approvals, and compliance with established procedures before processing.
• Handle confidential and sensitive business information with professionalism, discretion, and sound judgment.
• Assist with invoice, vendor, and purchasing inquiries as needed.
• Monitor and prioritize multiple requests while meeting deadlines in a fast-paced environment.
• Support purchasing process improvements and help maintain consistent department procedures.
• Take ownership of Canada fixed assets activities, including maintaining related records and assisting with tracking or documentation, and provide backup support for US fixed assets when needed.
• Perform other related duties as assigned.

We’re Excited to Learn More About You

• High school diploma or equivalent experience in business or a related field is a plus.
• Prior experience in purchasing, accounts payable, accounting support, administrative support, or a related office role preferred.
• Proficiency with Microsoft Excel, including entering and verifying data, sorting and filtering information, maintaining spreadsheets, and tracking open items.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize work, and remain organized while deadlines or priorities change.
• Strong attention to detail, accuracy, and follow-through.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Professional, dependable, and collaborative work style.

You may have other skills or credentials, including:

• Experience with purchase orders, invoices, vendor documentation, and purchasing processes.
• Familiarity with purchasing, accounting, and workflow systems; NetSuite preferred.
• Ability to quickly learn new systems and follow established procedures.
• Strong customer service skills with internal and external stakeholders.

We know that talent comes from all backgrounds and experience levels. We encourage military members and their spouses as well as candidates without a degree or a background in tech to apply!

When You Join Team Applied, You Can Expect:

A culture that values who you are and recognizes that you aren’t just an employee; you are a teammate, and you matter. We thrive on the benefits of our different experiences and celebrate the uniqueness our teammates bring to work with them every day.

We flex our time together, collaborating remotely and in-person to empower our teams to work in the ways that work best for them.

A comprehensive benefits and compensation package that centers our teammates and helps them to bring their best to work every day:

• Medical, Dental, and Vision Coverage
• Holiday and Vacation Time
• Health & Wellness Days
• A Bonus Day for Your Birthday

Our targeted starting total cash compensation in the United States for this position ranges from $45,000 - $55,000. per year. This range includes base salary and on-target performance-based variable commissions. Actual earnings are uncapped, and many team members exceed on-target amounts by surpassing their sales goals. To determine a new team member’s starting pay, we consider a variety of factors, including depth, breadth, and variety of experience, skills, and responsibilities.

Learn more about the people behind our products at https://www1.appliedsystems.com/en-us/about-us/jobs/

Your Security Matters:Our candidates’ personal information and online safety are top of mind for us. At Applied, we proactively protect your personal information and only communicate with candidates via a secure @appliedsystems.com email or through our official career’s portal. Recruiters will never request payments, ask for financial account information or sensitive information like social security numbers.

EEO Statement

Applied Systems is proud to be an Equal Employment Opportunity Employer. Diversity and Inclusion is a business imperative and is a part of building our brand and reputation. At Applied, we don’t discriminate, and we are committed to recruit, develop, retain, and promote regardless of race, religion, color, national origin, sexual orientation, gender identity, disability, age, veteran status, and other protected status as required by applicable law.