Purchasing & AP Coordinator: Precise Vendor Liaison

IVANS Insurance Solutions; Chicago, Northern (IL, KY); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Coverage

Holiday and Vacation Time

Health & Wellness Days

A Bonus Day for Your Birthday

Job summary

Applied Systems, Inc. in the United States is seeking a Purchasing Coordinator to support day-to-day purchasing activities, including processing requests, maintaining records, and vendor communications.

The role requires strong organization, confidentiality, and the ability to manage multiple priorities in a fast-paced setting. You will handle requisitions, orders, and documentation, ensure accuracy and compliance, and provide backup for fixed assets.

Qualifications

• High school diploma or equivalent experience in business or a related field is a plus.
• Prior experience in purchasing, accounts payable, accounting support, administrative support, or a related office role preferred.
• Proficiency with Microsoft Excel, including entering and verifying data, sorting and filtering information, maintaining spreadsheets, and tracking open items.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize work, and remain organized while deadlines or priorities change.
• Strong attention to detail, accuracy, and follow-through.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Professional, dependable, and collaborative work style.

Responsibilities

• Process purchase requisitions, purchase orders, vendor requests, and related purchasing documentation accurately and efficiently.
• Communicate with vendors and internal departments to obtain information, resolve questions, and follow up on open items.
• Maintain organized and accurate purchasing records, files, logs, and tracking spreadsheets.
• Review documentation for accuracy, completeness, required approvals, and compliance with established procedures before processing.
• Handle confidential and sensitive business information with professionalism, discretion, and sound judgment.
• Assist with invoice, vendor, and purchasing inquiries as needed.
• Monitor and prioritize multiple requests while meeting deadlines in a fast-paced environment.
• Support purchasing process improvements and help maintain consistent department procedures.
• Take ownership of Canada fixed assets activities, including maintaining related records and assisting with tracking or documentation, and provide backup support for US fixed assets when needed.
• Perform other related duties as assigned.

Skills

Excel proficiency

Communication skills

Attention to detail

Multitasking

Confidentiality

Team collaboration

Time management

Education

High school diploma or equivalent

Tools

NetSuite

Job description

Applied Systems, Inc. in the United States is seeking a Purchasing Coordinator to support day-to-day purchasing activities, including processing requests, maintaining records, and vendor communications.

The role requires strong organization, confidentiality, and the ability to manage multiple priorities in a fast-paced setting. You will handle requisitions, orders, and documentation, ensure accuracy and compliance, and provide backup for fixed assets.