Accounts Payable & Purchasing Coordinator

Kheir-Clinic-; Lancaster (CA); On-site; USD 32,000 - 37,000; Full time

Job summary

Kheir Clinic in Los Angeles, CA is hiring an Accounting Coordinator to support accounts payable, purchasing, and other accounting tasks under the Accounting Manager.

You will verify financial data, maintain documentation, and handle confidential payroll and personal information with discretion.

This role emphasizes accuracy, timely payments, vendor relations, and adherence to company policies while supporting program funding requirements.

Qualifications

• Bachelor's degree in Accounting, Business or related field is a plus but not required.
• Proficiency in Microsoft Office and Excel.
• Familiarity with accounting software (Sage Intacct) is a plus but not required.
• Follow up on assignments, show initiative, be self-motivated, and have a strong work ethic. Willingness to learn and comply with financial regulations.
• Possess strong time management skills, including deadline prioritization of multiple projects with real-time timelines for assignments.
• Is committed to producing accurate and high-quality work.
• Can be trusted to handle extremely confidential and sensitive information.
• Professionalism in dealing with sensitive and confidential issues.
• Must have reliable transportation.

Responsibilities

• Process and review invoices, ensuring accuracy, proper documentation, and compliance with organizational policies and grant requirements.
• Code and enter invoices into the accounting system, ensuring correct allocation to expense accounts, departments, and funding sources.
• Prepare and process check payments, ACH transfers, and electronic payments in a timely manner.
• Reconcile vendor statements and address any discrepancies or payment issues.
• Maintain and update vendor records, including W-9 forms and 1099 reporting requirements.
• Respond to vendor inquiries and maintain positive relationships with suppliers.
• Assist in preparing financial reports related to accounts payable as needed.
• Process purchase requests, ensuring proper approvals and adherence to budgetary guidelines.
• Research and evaluate vendors to secure the best pricing, quality, and service for the organization.
• Maintain accurate purchasing records, including purchase orders, receipts, and contract agreements.
• Monitor inventory levels and coordinate orders for office supplies, equipment, and other necessary materials.
• Collaborate with department managers to ensure purchasing aligns with program needs and funding restrictions.
• Assist in developing and implementing procurement policies and procedures to enhance efficiency and cost control.
• Other duties as assigned

Skills

Microsoft Office

Excel

Initiative

Time management

Confidentiality

Attention to detail

Self-motivated

Reliable transportation

Education

Bachelor's degree in Accounting, Business or related field

Tools

Sage Intacct

Job description

Kheir Clinic in Los Angeles, CA is hiring an Accounting Coordinator to support accounts payable, purchasing, and other accounting tasks under the Accounting Manager.

You will verify financial data, maintain documentation, and handle confidential payroll and personal information with discretion.

This role emphasizes accuracy, timely payments, vendor relations, and adherence to company policies while supporting program funding requirements.