Clinic Operations Coordinator

Kheir-Clinic-; Los Angeles (CA); On-site; USD 32,000 - 37,000; Full time

Job summary

Kheir Clinic seeks an experienced Clinic Administrative Coordinator to provide administrative support for operations and patient care services in Los Angeles. The role requires proficiency in Microsoft Office and strong calendar management, with duties spanning front office tasks, record keeping, and meeting coordination.

The position emphasizes accuracy, confidentiality, and the ability to handle multiple tasks with little supervision.

Qualifications

• Two years of office experience in a similar role.
• Excellent written and verbal communication skills.
• Ability to manage calendars and handle confidential information.
• Ability to work under pressure with minimal supervision.
• Familiarity with Microsoft Office and basic IT concepts.

Responsibilities

• Provide administrative support to clinic directors and staff.
• Record meeting minutes, agendas, and project logs, and maintain documents.
• Handle phone inquiries, scheduling, emails, and faxes for the clinic.
• Maintain accurate daily visit reports, surveys, and log results as needed.
• Manage calendars, coordinate internal/external meetings, and prepare materials.
• Assist with onboarding new employees and scheduling interviews.
• Support licensing, permits, invoices, and supply stocking for the clinic.

Skills

Calendar management

Communication skills

Time management

Confidentiality

Problem solving

Attention to detail

Tools

Microsoft Office

eClinicalWorks

Job description

Kheir Clinic seeks an experienced Clinic Administrative Coordinator to provide administrative support for operations and patient care services in Los Angeles. The role requires proficiency in Microsoft Office and strong calendar management, with duties spanning front office tasks, record keeping, and meeting coordination.

The position emphasizes accuracy, confidentiality, and the ability to handle multiple tasks with little supervision.