Accounts Payable & Purchasing Coordinator

Hamtramck Public Schools; Hamtramck (MI); On-site; USD 34,000 - 42,000; Full time

Job summary

Hamtramck Public Schools is seeking an Accounts Payable professional to process invoices, purchase orders, and reimbursements, coordinating with district departments and vendors. The role emphasizes accuracy, confidentiality, and timeliness in financial transactions.

The position supports payroll, audits, tax documents, and year-end procedures, with required organization and independence to meet district deadlines. Strong MS Office skills and knowledge of SMART are preferred.

Qualifications

• High school graduate with basic bookkeeping and accounting knowledge.
• Proficient in Microsoft Office.
• 10-key calculator proficiency.
• Ability to get along well with employees and the general public.
• Knowledge of SMART preferred for time entry and accounts payable duties.
• Good organizational skills.
• Ability to work under the pressure of deadlines.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Prepare for payment of all invoices, including matching to purchase orders, checking for price or quantity errors, and obtaining department verification.
• Enter data after approval to prepare checks and related documentation for signature.
• Mail out checks to vendors as needed and maintain paid/unpaid bill files.
• Create spreadsheets for monthly usage invoices and perform vendor cost analyses.
• Handle payroll-related tasks, deposits, journal entries, and year-end audits.

Skills

Microsoft Office

Interpersonal skills

Deadline-driven

Confidentiality

Organizational skills

Independent work

Education

High school diploma

Tools

10-key calculator

Job description

Hamtramck Public Schools is seeking an Accounts Payable professional to process invoices, purchase orders, and reimbursements, coordinating with district departments and vendors. The role emphasizes accuracy, confidentiality, and timeliness in financial transactions.

The position supports payroll, audits, tax documents, and year-end procedures, with required organization and independence to meet district deadlines. Strong MS Office skills and knowledge of SMART are preferred.