Accounts Payable & Purchasing Clerk

Greater Philadelphia Urban Affairs; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Job summary

Urban Affairs Coalition in Philadelphia, PA seeks a Fiscal Clerk to support the Fiscal Department with purchasing, accounts payable, and general administrative duties.

The role requires detail orientation, strong communication skills, and proficiency with Microsoft Office. You will be involved in data entry, voucher preparation, invoicing, and vendor communications to ensure accurate and timely fiscal processes.

Qualifications

• Must be detail-oriented and organized.
• Verbal and written communication skills.
• Must maintain a high level of professionalism, integrity, trust and confidence.
• Working knowledge of Microsoft Office products.

Responsibilities

• Assist Purchasing Coordinator in fulfilling purchase orders and matching orders to receipts.
• Assist A/P Manager by matching invoices to checks and filing signed checks.
• Fiscal Data Entry using defined computer programs (NetSuite).
• Prepare and enter Accounts Payable Vouchers and Purchase Orders for the various departments as well as selected program partners.
• Filing, scanning, copying and compiling documents for Fiscal Accountants and Management.
• Assist with Audits by gathering back-up support.
• Provide clerical and administrative support to management and accountants as requested.
• Complete special projects and other duties as needed.
• Communicate (in both verbal and written form) with various vendors concerning balances, payments and/or purchase orders.
• Maintain files and documentation thoroughly and accurately.

Skills

Detail-oriented

Verbal communication

Written communication

Microsoft Office

Tools

NetSuite

Job description

Urban Affairs Coalition in Philadelphia, PA seeks a Fiscal Clerk to support the Fiscal Department with purchasing, accounts payable, and general administrative duties.

The role requires detail orientation, strong communication skills, and proficiency with Microsoft Office. You will be involved in data entry, voucher preparation, invoicing, and vendor communications to ensure accurate and timely fiscal processes.