Accounts Payable Specialist — Public Sector Impact

Philadelphia PA; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 44,000 - 55,000; Full time

Benefits offered by this job

Free SEPTA transportation

8 weeks parental leave

Comprehensive health coverage

Wellness program

Paid vacation

Retirement savings options

Tuition/education benefits

Job summary

The City of Philadelphia is seeking an Accounts Payable Specialist to oversee the full accounts payable cycle for the department, from invoicing through payments. You will code invoices, match purchase orders, obtain approvals, and enter data into ADPICS/FAMIS for posting.

You will handle employee expense reports, maintain vendor records, ensure policy adherence, and resolve payment discrepancies with cross‑department teams. This role supports accurate, timely payments for city services.

Qualifications

• Proven ability to solve problems and analyze data to improve processes.
• Strong organizational skills with attention to detail and accuracy.
• Self-starter who can work independently and as part of a team.
• Excellent collaboration across diverse city departments.

Responsibilities

• Oversee the full accounts payable cycle from invoice receipt to payments, including coding invoices, matching purchase orders, approvals, and posting in ADPICS/FAMIS.
• Process employee expense reports and verify receipts.
• Maintain vendor billings/payments records and respond to payment status inquiries.
• Resolve payment discrepancies and ensure adherence to accounts payable policies.

Skills

Problem solving

Data analysis

Organizational skills

Interpersonal skills

Education

Associate degree or equivalent

Tools

ADPICS/FAMIS

Job description

The City of Philadelphia is seeking an Accounts Payable Specialist to oversee the full accounts payable cycle for the department, from invoicing through payments. You will code invoices, match purchase orders, obtain approvals, and enter data into ADPICS/FAMIS for posting.

You will handle employee expense reports, maintain vendor records, ensure policy adherence, and resolve payment discrepancies with cross‑department teams. This role supports accurate, timely payments for city services.