Accounts Payable Specialist — City Education Office

SmartRecruiters, Inc.; Philadelphia (Philadelphia County); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Transportation benefits

Parental Benefits

Comprehensive health coverage

Wellness program

Paid time off (vacation, sick, and HOL

Retirement savings options

Student loan forgiveness programs

Tuition discounts for education

Job summary

The City of Philadelphia’s Mayor’s Office of Education is seeking an Accounts Payable Specialist to manage the full AP cycle, including coding, PO matching, and posting in ADPICS/FAMIS. You will also process employee expenses and maintain vendor records.

The role requires problem-solving, data analysis, and strong Excel skills, with an emphasis on accuracy and policy adherence in a government environment.

Qualifications

• Associate degree or certificate preferred; HS diploma required.
• Experience with accounts payable in a government setting is a plus.
• Strong data analysis and problem-solving abilities are essential.

Responsibilities

• Manage full AP cycle from invoices to payments, including coding and PO matching.
• Process employee expense reports with receipts and verification.
• Maintain records of vendor billings and payments; answer payment inquiries.
• Ensure compliance with AP policies and procedures.
• Resolve payment problems and discrepancies; coordinate with staff and vendors.
• Investigate discrepancies and communicate status of payments.
• Perform other duties as required.

Skills

Problem solving

Data analysis

Organizational skills

Self-starter

Communication skills

Team collaboration

Education

Associate's degree preferred

HS Diploma required

Tools

ADPICS/FAMIS

Microsoft Excel

Job description

The City of Philadelphia’s Mayor’s Office of Education is seeking an Accounts Payable Specialist to manage the full AP cycle, including coding, PO matching, and posting in ADPICS/FAMIS. You will also process employee expenses and maintain vendor records.

The role requires problem-solving, data analysis, and strong Excel skills, with an emphasis on accuracy and policy adherence in a government environment.