Accounts Payable/Purchasing Clerk

Geneva County, AL; Alabama; Hybrid; USD 35,000 - 48,000; Full time

Job summary

Geneva County in Alabama is seeking a detail‑oriented Clerk to manage the full purchasing cycle and payment processes. You will prepare, update, and process purchase orders, evaluate suppliers, and ensure the accuracy of invoices and receipts.

Responsibilities include reconciling accounts, maintaining vendor records, handling vendor inquiries, and assisting with payroll and monthly billings as needed. The role requires accuracy, multi‑tasking, and adherence to county policies.

Qualifications

• High School Diploma or equivalent with 3+ years in clerical accounting or bookkeeping support.
• 3+ years experience with accounting applications software.
• Must pass physical and drug screen.

Responsibilities

• Manage the full purchasing cycle and payment process.
• Prepare, update, and process purchase orders based on department requests.
• Evaluate suppliers and match invoices to purchase orders and packing slips.

Skills

Data entry

Proofreading

Cash handling

Mathematical calculations

Attention to detail

Multi-tasking

Education

High School Diploma

Job description

Duties include: To manage the full purchasing cycle and payment process, including preparing, update, and processing purchase orders based on department requests, evaluate suppliers , match invoices to purchase orders and packing slips to confirm receipts of goods, review and process vendor invoices, checking for accuracy, proper coding, and approvals, and ensuring accurate, timely vendor payments . Reconcile accounts, resolve discrepancies, and maintain vendor records to ensure compliance and accurate financial reporting. Maintain accurate vendor master files and digital or physical records of payments and expenditures. Handle vendor inquiries regarding payments, manage employee expense reports, and provide administrative support as needed. Prepares monthly billings. Receives and counts cash and other payments; prepares receipts, post records. Receives telephone calls and visitors providing information and/or assistance to the public as required. Must accept cross training to perform payroll functions on an as needed basis. Applicants must possess skill in data entry and proofing of text and numerical entries. Skill in the use of a keyboard and cash handling. Ability to perform accurate mathematical calculations. Ability to exercise mature judgment in assisting the public and employees. Ability to complete work accurately with a high level of attention to detail. Ability to maintain focus and flexibility with frequent interruptions; ability to follow up and monitor the status of ongoing projects. Ability to complete tasks in a timely manner, multi-task, organize workload, meet deadlines, follow-up and take tasks to completion. It is understood that every incidental duty connected with operations enumerated in this job description is not always specifically described, and employees, at the discretion of the Administrator, may be required to perform duties not within their job description.

Requirements

• High School Diploma or equivalent, supplemented by a minimum of three years of experience in a clerical accounting or bookkeeping support function in addition to at least three years of experience with accounting applications software.
• An equivalent combination of education, training, and experience, which provide the necessary knowledge, skills, abilities, and other competencies required for the position may be considered.
• Applicants must pass a physical and drug screen.

Salary and Benefits

• Health insurance (BC/BS) effective from date of hire.
  • 100% paid by county single coverage
  • 77% paid by county family coverage
• Sick and annual vacation is accrued monthly
• State of Alabama Retirement effective from date of hire.

“Geneva County is an Equal Opportunity Employer”