Accounts Payable Procurement Specialist - remote

Engine Room; Pleasanton (CA); A distancia; USD 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Growth opportunities

Startup culture

Vibrant team

Descripción de la vacante

Engine Room is seeking an Accounts Payable professional with a strong procurement focus to join a dynamic, remote finance team. You will manage vendor invoices, W-9s, and 1099s, while ensuring accurate coding and timely payments to support client needs and company growth.

You will review contracts, process e-payments, and assist with month-end close, utilizing Engine Room systems. Ideal candidates excel at problem-solving, communication, collaboration, and time management.

Formación

• Strong problem-solving skills with the ability to analyze and resolve issues quickly.
• Excellent written and verbal communication, including with team members and clients.
• Enjoys collaborating and working cross-functionally.
• Skilled at managing time and delivering client work on budget.

Responsabilidades

• Record vendor invoices using procurement tools, verify sales and use tax rates.
• Set up new vendors and verify accuracy of W-9s.
• Review contracts, quotes, and order confirmations.
• Process client invoices and credit card expenditures in Engine Room systems.
• Review invoices and credit card expenditures for proper documentation and approval before payment.
• Code invoices accurately and answer vendor/client questions promptly.
• Match invoices to purchase orders and e-payments prior to bill payment.
• Process electronic bill payments.
• Maintain W-9s and prepare 1099s.
• Reconcile vendor statements and research discrepancies.
• Participate in month-end closing.
• Maintain thorough files and documentation per policy and accounting standards.
• Assist with purchasing: send approved POs, match receipts, track status, generate reports.
• Perform other related tasks as assigned.

Conocimientos

Problem solving

Communication

Collaboration

Time management

Descripción del empleo

Come leverage your deep expertise in AP, with special attention to the finer points of procurement.

As a member of our team, you exude our cultural ethos internally and externally. You'll play a role in the growth of the firm, too.

Here are specifics:

Responsibilities

• Use procurement tools and software to record vendor invoices with precision, including verification of sales and use tax rates
• Set up new vendors, including requesting and verifying accuracy of W-9s
• Review contracts, quotes and order confirmations
• Process our clients' vendor invoices and credit card expenditures, using Engine Room systems
• Review all client invoices and credit card expenditures for appropriate documentation and approval, prior to payment
• Make sure invoices are properly coded
• Answer vendor and client questions promptly and accurately
• Match invoices to purchase orders and e-payment, prior to bill payment
• Process electronic bill payments
• Maintain W-9s and prepare 1099s
• Reconcile vendor statements. Research and reconcile discrepancies.
• Participate in month-end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• When required, take part in purchasing: Send approved POs to vendors. Match receives against POs. Track order status. Produced required reports.
• Perform other job-related tasks, when assigned

Skills

• You're a beast at problem solving
• You communicate exceptionally well, whether writing or speaking. That includes communicating with team members and clients.
• You love to collaborate
• You're excellent at managing your time and producing client deliverables on budget

Our culture

• Energetic, warm, connected environment
• Exceptional collection of finance and accounting talent
• Work remotely, but be part of a tight-knit team
• Vibrant, growing company
• Inspirational, visionary clients making meaningful breakthroughs
• Start-up thrills, without the risk
• Endless opportunities for learning and growth