Accounts Payable & Admin Specialist - QuickBooks Expert

Express Employment Professionals - Cincinnati East; City of Albany (NY); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Health insurance

PTO

Paid holidays

Referral bonuses

Job summary

Express Employment Professionals is seeking an Accounts Payable Specialist/Administrative Assistant for our Colonie, NY area office. The role combines accounts payable responsibilities with administrative support, data entry, and careful reconciliation to maintain accurate financial records.

The ideal candidate has at least 2 years of experience, proficiency with QuickBooks Desktop, and strong organizational skills to handle multiple priorities in a dynamic marketing agency environment.

Qualifications

• Minimum of 2 years of experience in account reconciliation or related finance roles.
• Working knowledge with QuickBooks Desktop.
• Knowledge of accounting, data and administrative management practices and procedures.
• Knowledge of financial concepts including debits & credits, journal entries, balance sheet reconciliation, accounts payable/receivable management.
• Excellent organizational skills with attention to detail; capable of managing multiple priorities efficiently.
• Strong analytical skills with the ability to perform account analysis and identify discrepancies.
• Effective communication skills for collaborating across departments and supporting administrative functions.

Responsibilities

• Manage accounts payable and receivable processes, including invoice verification, payment processing and reconciling shipping invoices.
• Utilize QuickBooks Desktop to maintain accurate records.
• Conduct bank statement reconciliations and resolve discrepancies promptly.
• Assist with month-end closing activities by preparing journal entries and supporting documentation.
• Maintain organized records of financial transactions, vendor files, and administrative documentation.
• Provide administrative support including scheduling meetings, managing correspondence, and handling inquiries.
• Establish references and protocols for the office by outlining procedures for protection, new hires, retention and staff transfers.
• Provide orientation and training to new employees.
• Build and maintain strong relationships with promotional product vendors.
• Coordinate with IT Department on all office equipment needs.

Skills

Accounts payable

QuickBooks Desktop

Data entry

Administrative support

Attention to detail

Communication

Job description

Express Employment Professionals is seeking an Accounts Payable Specialist/Administrative Assistant for our Colonie, NY area office. The role combines accounts payable responsibilities with administrative support, data entry, and careful reconciliation to maintain accurate financial records.

The ideal candidate has at least 2 years of experience, proficiency with QuickBooks Desktop, and strong organizational skills to handle multiple priorities in a dynamic marketing agency environment.