Accounts Payable Pro: Precise, Timely Invoices

Mac Papers and Packaging; Jacksonville (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Mac Papers + Packaging is seeking an Accounts Payable Specialist to provide administrative and financial support by processing AP transactions and monitoring payment processing to keep the department efficient. The role requires attention to detail and strong organizational skills to ensure accuracy in vendor invoicing and payments.

Responsibilities include matching invoices to POs, maintaining vendor files, and analyzing expense data in an ERP system.

Qualifications

• High school diploma or GED.
• 2+ years Accounts Payable experience.
• Strong work ethics, be well organized and a self-starter.
• Follow standard filing procedures.
• Detail oriented, professional attitude, reliable.
• Proficient in Excel, Word, and 10-key by touch.
• Type 60-65 wpm with accuracy.
• Strong organizational and time management skills.
• Solid knowledge of AP/GL systems and procedures.
• Effective written and verbal communication skills.

Responsibilities

• Maintains and monitors the listing of accounts payable.
• Maintains files and documentation thoroughly and accurately.
• Ensures the ready availability of financial documentation.
• Reviews and matches vendor invoices to purchase orders.
• Reviews vendor aging reports and resolves outstanding items.
• Prioritizes invoices according to cash discount potential and payment terms.
• Collects and verifies invoices, bills, and checks by pre-auditing for accuracy.
• Corresponds with vendors and maintains vendor profiles.
• Resolves PO/invoice discrepancies with Purchasing Buyers and Operations Managers.
• Tracks expenses, processes expense reports, and prepares account analyses.
• Reconciles vendor statements, researches discrepancies.
• Monitors vendor account balances and related financial activity.
• Enters invoices into ERP system(s).
• Processes payment requests.
• Other duties as required.

Skills

Attention to detail

Strong work ethic

Time management

Communication skills

Self-starter

Independent worker

Education

High school diploma or GED

2+ years Accounts Payable experience

Tools

Excel

Word

Outlook

10-key by touch

Job description

Mac Papers + Packaging is seeking an Accounts Payable Specialist to provide administrative and financial support by processing AP transactions and monitoring payment processing to keep the department efficient. The role requires attention to detail and strong organizational skills to ensure accuracy in vendor invoicing and payments.

Responsibilities include matching invoices to POs, maintaining vendor files, and analyzing expense data in an ERP system.