Accounts Payable Operations Coordinator

Torrey Holistics; Whitewater (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Torrey Holistics in Whitewater, WI is seeking an Accounts Payable Operations Coordinator to manage payables, reconcile the ledger, and support month-end close. You will review invoices, match to purchase orders, and handle vendor inquiries with a focus on accuracy and timely payments.

The role requires detail-oriented finance skills, proficiency with Excel, and experience with accounting software. You will collaborate with teammates to improve processes and maintain organized records for audits

Qualifications

• High school diploma or equivalent; associate degree in accounting/finance is a plus.
• Experience in accounts payable or related finance function.
• Excellent attention to detail and organization.
• Proficiency with Microsoft Office, especially Excel.
• Accounting software experience preferred.
• Clear, professional written and verbal communication; ability to thrive independently in a fast-paced setting.

Responsibilities

• Process and manage all accounts payable activity with accuracy and in line with company policy.
• Keep meticulous records of invoices, receipts, and payment confirmations for easy retrieval.
• Support monthly reconciliations and contribute to financial reporting.
• Address vendor inquiries and clear discrepancies quickly and professionally.
• Handle general office support: filing, data entry, and supply management.
• Partner with colleagues to streamline processes and boost efficiency.
• Assist with budget preparation and forecasting initiatives.

Skills

Attention to detail

Organizational skills

Excel proficiency

Accounting software

Communication

Education

High school diploma

Associate degree in accounting/finance

Tools

Excel

Accounting software

Job description

Accounts Payable Operations CoordinatorLocation: Whitewater, WI 53190A Day in the RoleStart your morning reviewing the prior day’s invoices, matching them to purchase orders, and queuing payments with precision. Midday, you’ll field a vendor call to resolve a billing discrepancy and update the ledger. In the afternoon, you’ll organize documentation for month-end, collaborate with teammates to fine-tune an approval workflow, and ensure our office runs smoothly—right down to well-stocked supplies and accurate records.What You’ll DoProcess and manage all accounts payable activity with accuracy and in line with company policy.Keep meticulous records of invoices, receipts, and payment confirmations for easy retrieval.Support monthly reconciliations and contribute to financial reporting.Address vendor inquiries and clear discrepancies quickly and professionally.Handle general office support: filing, data entry, and supply management.Partner with colleagues to streamline processes and boost efficiency.Assist with budget preparation and forecasting initiatives.What You BringHigh school diploma or equivalent; associate degree in accounting/finance is a plus.Demonstrated experience in accounts payable or a related finance function.Exceptional attention to detail and organization.Proficiency with Microsoft Office (especially Excel); accounting software experience preferred.Ability to thrive independently and collaborate in a fast-paced setting.Clear, professional written and verbal communication.Strong problem-solving instincts and a proactive mindset.Why This RoleIf you enjoy working with numbers, optimizing routines, and being the steady hand that keeps both payables and the office on track, this position offers meaningful impact and room to grow. We’d love to hear from you.