Accounts Payable & Office Support Clerk (30 hours a week)

Dynamic Map Platform North America; Livonia (MI); On-site; USD 42,000 - 60,000; Full time

Job summary

Dynamic Map Platform North America is seeking an AP & Office Support Clerk to provide accounts payable and financial administration support. You will manage invoices, expense reports, and corporate card transactions while serving as a liaison for vendors and staff.

You will help maintain accurate financial records, assist with month-end tasks, and support cross-functional teams in a fast-paced office environment. Strong attention to detail and communication skills are essential.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum 1 year of AP, accounting support, or administrative finance experience preferred.
• Experience using ERP systems such as NetSuite preferred.
• Experience with SAP Concur or similar expense management software preferred.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong attention to detail, organization, and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service and problem-solving skills

Responsibilities

• Monitor the Accounts Payable inbox and review incoming invoices.
• Match vendor invoices to approved POs and supporting documentation.
• Process and enter vendor invoices into NetSuite accurately and timely.
• Route invoices to the appropriate managers for review and approval.
• Track invoice approvals and payment status to ensure timely processing.
• Communicate with vendors regarding invoices, payment status, account balances, and other AP inquiries.
• Collaborate with the Purchasing Manager to resolve PO, invoice, and vendor-related discrepancies.
• Prepare and submit corporate credit card and Ghost card expense reports.
• Assist employees and management with expense management and corporate card-related questions.
• Review monthly GL reports to reconcile and track expenses for the accounting period.
• Prepare and distribute monthly reconciliation reports and spreadsheets for management review.
• Support financial recordkeeping and documentation efforts as assigned.
• Review employee expense reports submitted through SAP Concur for accuracy and policy compliance.
• Approve expense reports within established guidelines and escalate exceptions as needed.
• Follow up with employees regarding late or outstanding expense report submissions.
• Reconcile corporate credit card and Ghost card transactions within SAP Concur.
• Provide support and guidance to employees regarding expense submissions, reimbursement processes, and system-related questions.
• Coordinate travel arrangements for visitors and guests as needed.
• Maintain office supply and snack inventory and place orders as needed.
• Coordinate company events and other office activities as needed.
• Serve as the primary liaison with building management regarding facility maintenance and office-related issues.
• Provide occasional support to IT with equipment and other business-related shipments

Skills

Attention to detail

Communication

Time management

Organization

Problem solving

Customer service

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

NetSuite

SAP Concur

Microsoft Excel

Job description

Position Summary

The AP & Office Support Clerk role is responsible for providing AP and financial administrative support to ensure the timely and accurate processing of invoices, expense reports, and corporate credit card transactions. This position serves as a key point of contact for vendors and employees regarding payment and expense-related inquiries and works closely with management, purchasing, and accounting teams to maintain accurate financial records.

Main Duties and Responsibilities

Accounts Payable Administration

• Monitor the Accounts Payable inbox and review incoming invoices
• Match vendor invoices to approved POs and supporting documentation
• Process and enter vendor invoices into NetSuite accurately and timely
• Route invoices to the appropriate managers for review and approval
• Track invoice approvals and payment status to ensure timely processing
• Communicate with vendors regarding invoices, payment status, account balances, and other AP inquiries
• Collaborate with the Purchasing Manager to resolve PO, invoice, and vendor-related discrepancies

Financial Administration

• Prepare and submit corporate credit card and Ghost card expense reports
• Assist employees and management with expense management and corporate card-related questions
• Review monthly GL reports to reconcile and track expenses for the accounting period
• Prepare and distribute monthly reconciliation reports and spreadsheets for management review
• Support financial recordkeeping and documentation efforts as assigned

SAP Concur Administration

• Review employee expense reports submitted through SAP Concur for accuracy and policy compliance
• Approve expense reports within established guidelines and **escalate** exceptions as needed
• Follow up with employees regarding late or outstanding expense report submissions
• Reconcile corporate credit card and Ghost card transactions within SAP Concur
• Provide support and guidance to employees regarding expense submissions, reimbursement processes, and system-related questions

Administrative Support

• Coordinate travel arrangements for visitors and guests as needed.
• Maintain office supply and snack inventory and place orders as needed.
• Coordinate of company events, and other office activities as needed
• Serve as the primary liaison with building management regarding facility maintenance and office-related issues.
• Provide occasional support to IT with equipment and other business-related shipments

Skills, Qualifications, and Competencies

• Bachelor's degree in Accounting, Finance, Business Administration, or related field a plus.
• Minimum 1 years of AP, accounting support, or administrative finance experience preferred.
• Experience using ERP systems such as NetSuite preferred.
• Experience with SAP Concur or similar expense management software preferred.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong attention to detail, organization, and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service and problem-solving skills

Assets

• Experience working with working with multiple departments to support accounting needs
• Experience working in international business

Work Environment

• Works in a fast-paced office environment with multiple priorities and competing demands
• Regular office hours with some requirements for additional work during busy times
• May work for long periods reviewing data on computer