Accounts Payable Manager

St. John Knits; Anaheim (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

St. John Knits is seeking an Accounts Payable Manager to lead day-to-day A/P operations, ensure accurate coding, timely payments, and strong internal controls. The role emphasizes team development, process improvements, and cross-functional collaboration within a fast-paced environment.

The ideal candidate has at least five years in accounting or A/P, a Bachelor’s degree, and proven NetSuite proficiency, along with advanced Excel skills and experience with MS Office.

Qualifications

• Five years of experience in accounting or accounts payable.
• Bachelor’s degree in accounting, Business Administration or a directly related field.
• Excellent knowledge of basic accounting principles and proven reconciliation skills.
• Demonstrated proficiency in NetSuite is a hard requirement for this role
• Working knowledge of MS Office including strong Excel abilities

Responsibilities

• Management, development, and training of the Accounts Payable team
• Ensure that A/P meets all closing responsibilities in a timely manner including: AP closing, period-end accruals, completion of checklists, account reconciliation, and invoice review
• Evaluation, development and recommendation of process improvements to increase efficiency, and to enhance internal and external customer service
• Control and maintenance over the AP Master Vendor file, including ensuring all active vendors have a completed Form W-9
• Participating in the month-end closing process
• Reconciliations to the general ledger
• Direct and coordinate all AP activities (check proposal, check issuance, process wire transfers and letters of credit, etc.)
• Daily problem resolution including problem invoices and vendors
• Perform vendor analyses as requested by management (payments by vendors, etc)
• Assist Treasury in Cash Management (prepare daily cash report)

Skills

Organization skills

Communication skills

Customer service

Time management

Education

Bachelor's degree in accounting, Business Administration or related field

Tools

NetSuite

Excel

MS Office

Job description

The Accounts Payable Manager is responsible for all aspects of the Accounts Payable process. The primary focus is overseeing the day-to-day operations of the Accounts Payable department and to ensure accuracy, proper authorization and approval, and reasonableness of general ledger coding and payment of payables in a timely manner strong organization, communication and customer service skills are crucial. Strong ability to multi-task many and sometimes conflicting demands.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Management, development, and training of the Accounts Payable team
• Ensure that A/P meets all closing responsibilities in a timely manner including: AP closing, period-end accruals, completion of checklists, account reconciliation, and invoice review
• Evaluation, development and recommendation of process improvements to increase efficiency, and to enhance internal and external customer service
• Control and maintenance over the AP Master Vendor file, including ensuring all active vendors have a completed Form W-9
• Participating in the month-end closing process
• Reconciliations to the general ledger
• Direct and coordinate all AP activities (check proposal, check issuance, process wire transfers and letters of credit, etc.)
• Daily problem resolution including problem invoices and vendors
• Perform vendor analyses as requested by management (payments by vendors, etc)
• Assist Treasury in Cash Management (prepare daily cash report)

ADDITIONAL RESPONSIBILITIES

• Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management
• Demonstrates high level of quality work, attendance and appearance
• Adheres to all Company Policies & Procedures and Safety Regulations
• Adhere to local, state and federal laws
• Additional responsibilities assigned by supervisor related to your position/department
• Ability to be flexible and willing to work extended hours when necessary
• Model the St. John Way

Education/Experience

• Five years of experience in accounting or accounts payable
• Bachelor’s degree in accounting, Business Administration or a directly related field
• Excellent knowledge of basic accounting principles and proven reconciliation skills
• Demonstrated proficiency in NetSuite is a hard requirement for this role
• Working knowledge of MS Office including strong Excel abilities

Desired Characteristics

• Detail oriented, critical thinker with excellent problem-solving skills
• Strong interpersonal skills, collaborative team player, and able to work independently in a fast-paced environment
• Ability to work under constantly changing circumstances and able to quickly adapt to shifting deadlines/timelines
• Demonstrates strong grasp of time and operations management and understands value of prioritization and comfortable with communicating changes in anticipated deliverable dates
• Ability to think outside the box and constantly find ways to improve ongoing processes