Accounts Payable & Office Admin (Onsite) – Portland

Aston Carter; South Portland (ME); Presencial; USD 28.000 - 34.000; Jornada completa

Descripción de la vacante

Aston Carter is seeking an Accounts Payable Specialist for an on-site role in Portland, Maine. You will support vendor invoicing, reconcile and code invoices, and assist with general office tasks in a small, fast-paced setting.

You will learn during a transition period with cross-training and join a collaborative team while becoming proficient in QuickBooks and AP processes. This is a contract-to-hire opportunity with potential for growth.

Formación

• Interest in accounts payable, bookkeeping, or accounting functions.
• Comfort working with numbers and entering financial information accurately.
• Basic proficiency with Microsoft Excel for data entry and tracking.
• General proficiency with Microsoft Office applications.
• Strong attention to detail and high accuracy in data entry and record-keeping.
• Professional verbal communication skills, including handling incoming calls.
• Strong organizational and time-management skills for multitasking in a busy office.
• Dependable, flexible, and willing to take on varied responsibilities in a small team.
• Comfort working in a small, fast-paced office environment.
• Willingness and ability to learn QuickBooks and accounts payable processes.

Responsabilidades

• Enter and process vendor invoices accurately using QuickBooks.
• Support day-to-day accounts payable activities, including invoice review, coding, and payment preparation.
• Maintain accurate and up-to-date invoice and payment information in the accounting system.
• Assist with organizing, filing, and maintaining accounts payable records and related documentation.
• Use Microsoft Excel for tracking, data entry, and various administrative tasks.
• Answer and manage the company's main phone line in a professional and courteous manner.
• Direct incoming calls to the appropriate team members and provide clear communication to customers and vendors.
• Provide general office and administrative support as needed, including basic clerical tasks.
• Work closely with the existing employee during the transition period to receive hands-on cross-training.
• Collaborate with other members of the office team in a small, supportive, collaborative environment.

Conocimientos

Accounts payable

Bookkeeping

Microsoft Excel

Microsoft Office

Attention to detail

Communication skills

Time management

Team player

Herramientas

QuickBooks

ERP systems

Descripción del empleo

Aston Carter is seeking an Accounts Payable Specialist for an on-site role in Portland, Maine. You will support vendor invoicing, reconcile and code invoices, and assist with general office tasks in a small, fast-paced setting.

You will learn during a transition period with cross-training and join a collaborative team while becoming proficient in QuickBooks and AP processes. This is a contract-to-hire opportunity with potential for growth.