Accounts Payable Manager, Property Management

uipllc; Washington (District of Columbia); On-site; USD 65,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with company match

Voluntary life insurance

Long-term disability insurance

12 paid holidays

17 days of time off

Job summary

UIP LLC in Washington, DC is seeking an Accounts Payable Manager to run the AP function for a multi-property portfolio, ensuring accurate invoice processing, coding, and payments across ownership entities.

The role supports month-end close, vendor relationships, and audit readiness, with in-office work Monday–Friday and a comprehensive benefits package.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field; experience may be considered.
• 5+ years of progressive accounts payable or accounting experience.
• Property management, real estate, HOA, or multi-entity accounting preferred.
• Strong knowledge of accounts payable, GL coding, accruals, reconciliations, and internal controls.
• Experience with property management and accounting software such as Yardi, MRI, AppFolio, RealPage, Nexus or similar systems.
• Proficiency in Excel and financial reporting.
• Knowledge of 1099 reporting, vendor compliance documentation, and audit support requirements.
• Ability to manage high transaction volume across multiple properties.

Responsibilities

• Run day-to-day AP operations for a portfolio of properties.
• Handle invoice intake, coding, approvals, and payments for utilities, maintenance, repairs, capital projects, and other expenses.
• Ensure expenses coded to the correct property, entity, GL account, and cost center.
• Maintain payment calendars and process checks, ACH, and other payments.
• Review aging reports, resolve overdue items, prevent late fees and missed discounts.
• Maintain vendor master data, including tax docs, insurance certificates, payment terms, and banking information.
• Resolve vendor and property manager payment issues.
• Serve as escalation point for vendor inquiries and complex invoices.
• Support month-end close and budget tracking with reconciliations and reports.
• Ensure compliance with company policy and tax reporting obligations (1099).
• Prepare and analyze AP metrics like turnover, aging, and on-time payments.

Skills

Attention to detail

Vendor management

Cross-functional communication

Process improvement

Organization

Education

Bachelor's degree in Accounting, Finance, Business Administration, or a related field

Tools

Yardi

MRI

AppFolio

RealPage

Nexus

Excel

Job description

Position: Accounts Payable Manager, Property Management

Location: NE Washington, DC – in office Monday-Friday
Reports to: Controller
Compensation: $65K-$88K, based on experience; exempt role – not eligible for overtime
Benefits: Comprehensive benefits package including: medical, dental, and vision insurance, 401k with company match, voluntary life and long-term disability insurance, 12 paid holidays, and 17 days of time off.

We are seeking an Accounts Payable (AP) Manager to join our growing team. The AP Manager is responsible for the full accounts payable function for a property management portfolio, ensuring timely and accurate processing of invoices, vendor payments, expense allocations, and financial records across multiple properties and ownership entities. This role supports month-end close and audit readiness, and partners with property managers, maintenance teams, and accounting leadership to maintain strong vendor relationships and accurate property-level reporting.

If you are looking to build upon your experience and continue to expand your skills, in a collaborative work environment, this role is for you.

Key Responsibilities

• Run day-to-day accounts payable operations for a portfolio of residential, commercial, or mixed-use properties.
• Handle invoice intake, review, coding, approvals, and payment processing for utilities, maintenance, repairs, capital projects, contract services, and other property-related expenses.
• Ensure expenses are accurately coded to the appropriate property, entity, general ledger account, and cost center.
• Maintain payment calendars and process check, ACH, and other approved payment runs in a timely manner.
• Review aging reports, resolve overdue items, and help prevent late fees, duplicate payments, and missed discounts.
• Maintain vendor master data, including tax documentation, insurance certificates when applicable, payment terms, and banking information.
• Review vendor statements and work with vendors and property managers to resolve any payment issues.
• Serve as the escalation point for vendor inquiries, statement reconciliations, payment discrepancies, and complex invoice issues.
• Partner with property managers and operations teams to confirm approvals, allocate shared costs, and support budget tracking.
• Support month-end and year-end close by reconciling AP balances, accruals, and unpaid invoices and preparing related schedules and reports.
• Ensure compliance with company policy, approval authority limits, trust or owner accounting requirements, and applicable tax reporting obligations, including 1099 preparation.
• Prepare and analyze AP metrics such as invoice turnaround time, aging, exception rates, and on-time payment performance.
• Provide excellent internal and external customer service through timely and accurate communication and follow up
• Perform other duties and special projects, as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience may be considered.
• 5+ years of progressive accounts payable or accounting experience
• Property management, real estate, HOA, or multi-entity accounting experience strongly preferred.
• Strong knowledge of accounts payable processes, general ledger coding, accruals, reconciliations, and internal controls.
• Experience with property management and accounting software such as Yardi, MRI, AppFolio, RealPage, Nexus, or similar systems.
• Proficiency in Microsoft Excel and financial reporting.
• Knowledge of 1099 reporting, vendor compliance documentation, and audit support requirements.
• Ability to manage high transaction volume across multiple properties while maintaining accuracy and deadlines.

Preferred Experience

• Experience supporting multi-property portfolios with separate owners, entities, bank accounts, and reporting requirements.
• Background in invoice automation, workflow design, or AP process standardization.
• Familiarity with CAM, common area, shared-cost, or multi-property expense allocations.
• Experience working with maintenance, construction, or capital expenditure invoices and supporting documentation.
• Exposure to internal or external audits in a real estate or property management environment.

Key Competencies

• Attention to detail and accuracy
• Accountable for the function’s output
• Organization and follow-through
• Problem-solving and sound judgment
• Vendor relationship management
• Cross-functional communication
• Process improvement mindset
• Ability to prioritize in a fast-paced environment

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, protected Veteran status, or any other applicable legally protected characteristics.