Accounts Payable Manager - Lead Payments & Process (Hybrid)

aspeninstitute; Washington (District of Columbia); Hybrid; USD 116,000 - 148,000; Full time

Benefits offered by this job

Health, dental, vision, prescription

Retirement benefits

Paid leave

Job summary

The Aspen Institute is seeking an Accounts Payable Manager in Washington, DC to ensure accurate processing of vendor invoices, oversee cash disbursements, 1099s, and mentor staff. In-person at least 40% with flexibility for remote work balancing across the organization.

The role reports to the Director of Accounting and Treasury, offers a competitive salary and comprehensive benefits package, and requires strong US GAAP knowledge and AP software proficiency.

Qualifications

• Bachelor's degree in finance, accounting, business, or a related field.
• 7+ years of accounts payable experience.
• Minimum of 2 years of supervisory experience.
• Progressive AP experience with US GAAP.
• Proficient in Concur, Tipalti, and AP-related software.
• Strong organizational and interpersonal skills; ability to manage complex info.

Responsibilities

• Process Improvement: Develop and implement changes to workflows and procedures to enhance efficiency and accuracy in accounts payable operations.
• Invoice Management: Oversee the invoice process, ensuring correct coding and timely approvals; resolve discrepancies.
• Payment Oversight: Review AP aging reports and payment requests; ensure timely processing.
• Supplier Management: Verify open receipts monthly; manage new supplier setup and terms.
• Collaboration: Build relationships with Finance and other departments; manage vendor relationships.
• Month-End Closing: Ensure timely month-end closing for AP; accruals per controls.
• Software Implementation: Oversee upgrades and testing as needed.
• Expense Programs: Administer employee reimbursements and T&E; train staff.
• Compliance: 1096/1098/1099 filings; annual reporting.
• Customer Service: Respond to inquiries on invoice/status; provide service.
• Risk Management: OFAC checks for vendors; domestic/international wires as needed.
• Training Development: Provide AP process training with Senior Learning Specialist.
• Diversity Compliance: Work with DEI and OFO on supplier diversity policies.
• Additional Support: Assist AP team during high-volume periods.
• Support the Director and VP of Finance as required.

Skills

Strong attention to detail

Excellent communication

Organizational skills

Interpersonal skills

Education

Bachelor's degree in finance, accounting, business, or related field

Tools

Concur

Tipalti

Excel

Purchasing/Accounts Payable software

Job description

The Aspen Institute is seeking an Accounts Payable Manager in Washington, DC to ensure accurate processing of vendor invoices, oversee cash disbursements, 1099s, and mentor staff. In-person at least 40% with flexibility for remote work balancing across the organization.

The role reports to the Director of Accounting and Treasury, offers a competitive salary and comprehensive benefits package, and requires strong US GAAP knowledge and AP software proficiency.