Accounts Payable Manager - Lead AP Team (Hybrid)

KAHANA & FELD LLP; Jersey City (NJ); Hybride; USD 110 000 - 130 000; Plein temps

Résumé du poste

KAHANA & FELD LLP in Jersey City, NJ seeks an Accounts Payable Manager to oversee vendor invoice processing, payments, reconciliations, and internal controls. You will lead the AP team and collaborate with attorneys, administrative staff, and Finance to ensure expenses are accurate and recorded to the correct client matters.

This hybrid, full-time role requires 5+ years of AP or accounting experience, ideally in a law firm, with strong organizational, analytical, and communication skills.

Qualifications

• 5+ years of progressively responsible accounts payable or accounting experience, including leading a team.
• Experience in a law firm or other professional services environment preferred.
• Strong understanding of accounts payable controls, general ledger coding, reconciliations, and expense management.
• Experience with a legal accounting system, such as Aderant, preferred.
• Strong organizational, analytical, and communication skills, with the ability to resolve issues across departments.
• Bachelor’s degree in accounting, finance, business, or a related field preferred; equivalent relevant experience may be considered.

Responsabilités

• Manage the full accounts payable cycle, from invoice receipt and review through approval, payment, reconciliation, and record retention.
• Review invoices and expenses for required documentation, appropriate approvals, accurate coding, and compliance with firm policies and applicable client billing guidelines.
• Coordinate payment runs and resolves vendor inquiries while maintaining appropriate approval processes and segregation of duties.
• Maintain vendor records and oversee controls for vendor setup, tax documentation, and changes to payment instructions.
• Reconcile accounts payable records and support month-end and year-end close, accruals, audits, and Form 1099 preparation.
• Supervise and develop accounts payable staff by establishing daily priorities, managing workloads, and monitoring performance and processing accuracy.
• Coordinate with the Procurement and Expense Manager regarding analytical standards, specialized training, and review procedures for AP Analysts.
• Oversee the recording of client and matter expenses, coordinating with Billing to resolve coding issues and support timely, accurate client cost recovery.
• Coordinate with the Procurement & Expense Manager regarding AP-related payment processing and accounting activities for employee reimbursements and corporate credit card transactions.
• Develop procedures, reporting, and performance measures to improve payment accuracy, processing times, and visibility into outstanding obligations.
• Partner with Finance leadership to identify process risks, strengthen internal controls, and support system and workflow improvements.
• Lead special projects as assigned.

Connaissances

Accounts payable

Team leadership

Internal controls

Communication

Confidential information handling

Formation

Bachelor’s degree in accounting, finance, business, or related field

Outils

Aderant

Description du poste

KAHANA & FELD LLP in Jersey City, NJ seeks an Accounts Payable Manager to oversee vendor invoice processing, payments, reconciliations, and internal controls. You will lead the AP team and collaborate with attorneys, administrative staff, and Finance to ensure expenses are accurate and recorded to the correct client matters.

This hybrid, full-time role requires 5+ years of AP or accounting experience, ideally in a law firm, with strong organizational, analytical, and communication skills.