Accounts Payable Manager — Hybrid Remote Eligible

Arc of Greater Prince William; Dale City (VA); Hybrid; USD 65,000 - 70,000; Full time

Job summary

The Arc of Greater Prince William / INSIGHT, Inc. is seeking an experienced Accounts Payable Manager to lead day-to-day payables, vendor relations, and monthly reconciliations.

The role drives accuracy and timely processing across multiple programs and accounts. Ideal candidates have strong nonprofit accounting experience, a bachelor's degree in a related field, and at least three years in accounting with attention to detail and confidentiality.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of three years of progressively responsible accounting, accounts payable, billing, reconciliation, or related financial experience required.
• Experience with nonprofit accounting and/or multi-entity accounting environments preferred.
• Experience assisting with financial audits and maintaining audit-ready documentation preferred.

Responsibilities

• Manage vendor records, including W-9 documentation, payment methods, billing information, and required invoice approvals.
• Oversee the accounts payable process and ensure invoices and other financial obligations are properly reviewed, documented, approved, and processed.
• Process payments to vendors and utility providers through the agency's established payment systems.
• Coordinate annual vendor reporting and preparation of required 1099 information.
• Process property tax payments for agency-owned properties and vehicles and maintain supporting documentation.
• Maintain and oversee utility, telephone, cable, internet, and related service accounts.
• Perform monthly bank reconciliations, with approximately 135–140 transactions.
• Research and resolve discrepancies identified during reconciliations.
• Prepare and process manual checks as necessary while maintaining documentation and approvals.
• Download and reconcile monthly Amazon purchases and prepare data for Sage Intacct upload.
• Manage client loan billing and maintain related accounting records.
• Reconcile corporate card transactions and assist with card setup and disputes.
• Monitor outstanding transactions and obtain receipts or information to complete reconciliations.
• Generate financial and transactional reports as requested by CFO and leadership.
• Serve as primary Accounting contact for First Column regarding internet/streaming accounts.
• Provide statements and account information to vendors as appropriate.
• Collaborate with program directors and staff to resolve billing, coding, vendor and account discrepancies.
• Maintain confidential financial information and support internal controls.

Skills

Accounts payable

Billing

Reconciliations

Payment processing

Analytical skills

Attention to detail

Communication

Time management

Confidential information handling

Vendor management

Education

Bachelor's degree in Accounting/Finance/Business Admin

Tools

Sage Intacct

Corporate Card Spend & Expense

Microsoft Excel

Job description

The Arc of Greater Prince William / INSIGHT, Inc. is seeking an experienced Accounts Payable Manager to lead day-to-day payables, vendor relations, and monthly reconciliations.

The role drives accuracy and timely processing across multiple programs and accounts. Ideal candidates have strong nonprofit accounting experience, a bachelor's degree in a related field, and at least three years in accounting with attention to detail and confidentiality.