Accounts Payable Manager

Creative Financial Staffing, LLC; Walker (MI); Hybrid; USD 80,000 - 90,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a hands-on Accounts Payable Manager in Grand Rapids to lead a busy AP function and drive automation, process optimization, and team leadership.

This role oversees invoice processing, payment runs, month-end close, vendor management, 1099 reporting, audits support, and cross-functional collaboration to improve efficiency and scalability of the A/P function.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• At least 5 years of progressive experience in accounts payable with 2+ years in a supervisory role.
• Proficient in ERP systems; Excel and Word; Medius experience a plus.

Responsibilities

• Ensure timely and accurate disbursement of payments.
• Lead the AP month-end close process and reporting.
• Ensure compliance with accounting standards and tax regulations.
• Record AP transactions in line with internal policies.
• Design, document, and implement efficient AP procedures and workflows.
• Collaborate with operations and finance to resolve invoice discrepancies.
• Support annual audits and tax audits as needed.
• Manage the Corporate AP team and provide coaching and oversight.
• Assist plant personnel on AP matters.
• Monitor building leases monthly and manage true-ups.
• Obtain vendor packets and W-9s; set up vendor records for 1099 reporting.
• Ensure 1099 reporting for all entities.

Skills

Leadership

Team management

Accounts payable

Process optimization

Automation

Vendor management

Month-end close

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Medius

Job description

Position: Accounts Payable Manager

Location: Grand Rapids, MI | 1 day remote

Salary: $80,000-$90,000, plus bonus

Join an industry-leading organization where innovation, operational excellence, and continuous improvement drive success. We are seeking a hands-on Accounts Payable Manager who thrives in fast-paced environments and has a passion for automation, process optimization, and team leadership. This is an exciting opportunity to lead a critical finance function, streamline workflows, enhance controls, and develop a high-performing team while partnering across the business to improve efficiency and support growth. The ideal candidate is a proactive problem solver with strong leadership skills, a continuous improvement mindset, and a track record of leveraging technology to modernize accounts payable operations.

AP Manager Summary:

The Accounts Payable Manager will lead accounts payable operations and ensure the accurate and timely processing of invoices and payments. This role manages a team of A/P specialists, oversees invoice matching and approvals, ensures compliance with internal controls, and resolves vendor discrepancies. The Accounts Payable Manager will maintain vendor relationships, support month-end close activities, drive automation initiatives, and implement process improvements to increase efficiency, accuracy, and scalability within the A/P function.

Accounts Payable Manager Responsibilities:

• Ensure timely and accurate disbursement of payments in line with company policies and vendor terms.
• Lead the accounts payable month-end close process, ensuring accurate and timely reporting of account payables.
• Ensure adherence to applicable accounting standards and tax regulations.
• Record all accounts payable transactions in compliance with internal policies and accounting principles.
• Design, document, and implement efficient accounts payable procedures and workflows.
• Collaborate with operations and finance teams to resolve invoice discrepancies and ensure accuracy in purchase orders and payments.
• Assist team with invoice processing and payment runs as needed.
• Provide support for annual audits and tax audits as needed.
• Manage the Corporate Accounts Payable team and provide guidance, coaching and oversight. This includes helping direct reports set individual annual goals and providing the tools needed to obtain them. Other managerial duties include annual performance reviews, team workload allocation, conflict resolution, special projects, and individual team development.
• Assist plant personnel as needed on vendor and accounts payable matters.
• Monitor building/property leases on a monthly basis, ensuring the annual monthly base rent increases, and any changes in 1/12th property tax, insurance or CAM charges are done as needed on the recurring entries.
• Review and verify annual building/property leases true-up payments.
• Obtain vendor packets and W9 for new vendors. Set up new vendor cards, ensuring they are properly coded for 1099 reporting.
• Ensure tax compliance and complete 1099 reporting for all companies and subsidiaries.
• Special projects as appropriate

Accounts Payable Manager Qualifications/Skills:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• A minimum of 5 years of progressive experience in accounts payable or related accounting roles, with at least 2 years in a supervisory or managerial capacity.
• Proficient in ERP/accounting software and knowledge of Excel and Word, and ability to adapt to new software. Experience with automated accounts payable platforms (e.g. Medius) is a plus.
• Strong knowledge of accounts payable processes, including invoice processing, payment runs, vendor management, and reconciliation.
• Excellent leadership and team management abilities.
• Exceptional attention to detail with strong organizational and time-management skills.
• Ability to analyze financial data and prepare detailed reports.
• Effective communication skills for cross-departmental collaboration and vendor management.
• Knowledge of 1099 reporting requirements.
• Experience working in a multi-company environment