Accounts Payable Manager

Steadfast Alliance; San Antonio (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Steadfast Contractors Alliance in San Antonio, Florida, is seeking an experienced Accounts Payable Manager to lead our AP function and support growth. The role emphasizes strong job costing, vendor management, and a transition from QuickBooks to NetSuite to strengthen financial controls.

The ideal candidate will have 5+ years in AP, 2+ years in leadership, and deep experience in construction. This position offers an opportunity to build high-performing teams and implement efficient processes.

Qualifications

• 5+ years of Accounts Payable experience.
• 2+ years of supervisory or leadership experience.
• Construction industry accounting experience.
• Strong understanding of job costing and project-based accounting.
• Proficiency with QuickBooks.
• Exceptional attention to detail and organizational skills.

Responsibilities

• Lead, mentor, and develop the Accounts Payable team.
• Oversee the full accounts payable cycle, including invoice processing, approvals, payments, and reconciliations.
• Ensure timely and accurate payment of vendor invoices.
• Monitor AP aging and support cash flow planning.
• Verify invoices are properly coded to jobs, divisions, and general ledger accounts.
• Maintain accurate job costing records and support project-level financial reporting.
• Collaborate with Operations and Project Management to resolve coding and billing discrepancies.
• Develop and improve AP workflows, internal controls, and reporting procedures.
• Assist with the company's transition from QuickBooks to NetSuite.

Skills

Leadership

Team management

Accounts payable

Job costing

Process improvement

ERP implementation

QuickBooks

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

NetSuite

QuickBooks

Job description

Accounts Payable Manager

Steadfast Contractors Alliance San Antonio, Florida

Lead. Improve. Grow.

Steadfast Contractors Alliance is seeking an experienced and driven Accounts Payable Manager to lead our Accounts Payable function and support the continued growth of one of the fastest-growing companies in the green industry.

This is an excellent opportunity for a proven accounting professional with construction industry experience, strong job costing expertise, and a passion for building efficient processes and high-performing teams.

As we continue to invest in our people, systems, and future growth, we are currently transitioning from QuickBooks to NetSuite. The Accounts Payable Manager will play a key role in strengthening operational processes, improving financial controls, and supporting this important ERP implementation.

Position Summary

The Accounts Payable Manager is responsible for overseeing all aspects of the accounts payable process, ensuring accurate invoice processing, vendor payments, job cost allocations, and compliance with company policies and accounting standards.

This role will partner closely with Operations, Project Managers, Division Leaders, and Finance to maintain accurate project financials, improve workflows, and support organizational growth.

Key Responsibilities

Leadership & Team Management

• Lead, mentor, and develop the Accounts Payable team.
• Provide training, coaching, and performance management.
• Foster a culture of accountability, accuracy, and continuous improvement.

Accounts Payable Operations

• Oversee the full accounts payable cycle, including invoice processing, approvals, payments, and reconciliations.
• Ensure timely and accurate payment of vendor invoices.
• Monitor AP aging and support cash flow planning.

Job Costing & Financial Accuracy

• Verify invoices are properly coded to jobs, divisions, and general ledger accounts.
• Maintain accurate job costing records.
• Support project-level financial reporting and cost tracking.
• Collaborate with Operations and Project Management teams to resolve coding and billing discrepancies.

Process Improvement & Compliance

• Develop and improve AP workflows, internal controls, and reporting procedures.
• Ensure compliance with company policies and accounting best practices.
• Maintain organized records for audit and compliance purposes.
• Support month-end and year-end close activities.

ERP Implementation

• Assist with the company's transition from QuickBooks to NetSuite.
• Help streamline processes and identify opportunities for automation and efficiency.

Qualifications

Required

• Minimum 5 years of Accounts Payable experience.
• Minimum 2 years of supervisory or leadership experience.
• Construction industry accounting experience.
• Strong understanding of job costing and project-based accounting.
• Proficiency with QuickBooks.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication, leadership, and problem-solving abilities.

Preferred

• Experience with NetSuite ERP.
• Experience in construction, landscaping, contracting, or other project-based service industries.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field.