Accounts Payable Manager

SciTec; Princeton (NJ); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

401(k) match

Company-paid health insurance (HSA)

Dental insurance

Vision insurance

Life insurance

Long-term disability insurance

Hospital indemnity insurance

Discretionary performance bonus

Paid parental leave

Generous PTO

Flexible work hours

Job summary

SciTec, a Firefly Aerospace company, is seeking an Accounts Payable Manager to oversee the daily AP operations, support government contracting, and drive process improvements. You will lead the AP team, own the close, and ensure compliance with audit requirements and internal controls.

Responsibilities include managing vendor inquiries, ensuring proper documentation, and advancing automation within Deltek Costpoint, in line with FTR and DFARS. U.S.

Qualifications

• Bachelor’s degree in accounting or relevant field.
• Minimum 5 years managing or supervising staff in accounting.
• U.S. citizenship required for security clearance.
• Strong knowledge of GAAP and internal controls.
• Proficiency with Excel and Office software.

Responsibilities

• Oversee day-to-day accounts payable function and ensure timely processing.
• Supervise AP staff and coordinate workload and training.
• Own monthly AP close, accruals, aging analysis, and journal entries.
• Manage AP vendor inquiries and ensure proper supporting documentation.
• Oversee travel expense audits under FTR and SciTec policies.
• Enter AP vouchers, expense reports, and AMEX statements in Costpoint.
• Track purchase orders and ensure SOX, FAR/DFARS compliance.
• Prepare for internal and government audits and drive process improvements.
• Drive automation to reduce manual touchpoints in AP.

Skills

Accounts Payable management

Leadership

Excel

GAAP knowledge

Attention to detail

Communication skills

Education

Bachelor’s Degree in Accounting

Tools

Deltek Costpoint

Excel

Job description

SciTec, a Firefly Aerospace company is a dynamic leader in delivering advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense, and we are growing our creative team! We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique world-class data exploitation capabilities.

Important Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. SciTec cannot sponsor or assume sponsorship of employee work visas of any type. Further, U.S. citizenship is a requirement to obtain and keep a security clearance. Applicants that do not meet these requirements will not be considered.

SciTec has an immediate opportunity for a talented Accounts Payable Manager to oversee daily operations of the accounts payable department, supervising staff, ensure compliance with government regulations and internal policies, maintain accurate financial records, and drive improvements and efficiency with automation and workflow optimization. This role also owns the AP close process and ensures adherence to accounting, government standards, and internal controls.

Reports to

Controller

Responsibilities

• Manage the day-to-day Accounts Payable function, ensuring invoices and payments are reviewed, coded, processed accurately and timely.
• Supervise, mentor, and coordinate the workload of the Accounts Payable team to ensure timely and accurate processing of transactions.
• Own the monthly AP close process, including preparing AP accruals, analyzing AP aging, and preparing AP-related journal entries and supporting schedules.
• Manage the Accounts Payable inbox and serve as a primary point of contact for vendor, program, and internal inquiries. Ensure all AP vouchers have complete and accurate supporting documentation, proper approvals, correct project/account/organization coding, and compliance with audit and regulatory requirements.
• Oversee auditing and processing of employee travel expense reports in accordance with Federal Travel Regulations (FTR) and SciTec travel policies.
• Manage the entering of AP regular and auto pay vouchers, expense reports, and company paid AMEX statements into our Deltek Costpoint Accounting system.
• Oversee the entering, tracking, and accuracy of Purchase Orders into our Material Management System.
• Ensure 1099 reporting compliance.
• Maintain strong internal controls and ensure compliance with SOX, GAAP, FAR, DFARS, and internal policies and procedures.
• Prepare documentation and respond to inquiries for internal, external, and government audits.
• Identify, recommend, and implement improvements to AP processes, policies, system controls, and workflows to strengthen compliance and enhance operational efficiency.
• Drive efficiency through automation by reducing manual touchpoints, improving process flows, and optimizing the use of Deltek Costpoint AP functionality.
• Perform other related duties and responsibilities as assigned to support the accounting department and organization objectives.

• Bachelor’s Degree in Accounting or relevant field with accounting courses
• Minimum of 5 years of progressive experience managing or supervising multiple employees within an accounting department
• Must be a U.S. Citizen
• Thorough knowledge of Generally Accepted Accounting Principals
• Proficiency with Microsoft Excel and Microsoft Office software
• Strong ability to multi-task and work under pressure
• Strong organizational skills
• Detail oriented with ability to handle highly confidential and sensitive information with a high level of discretion
• Strong verbal and written communication skills

Candidates who have the following skills will be preferred

• CAPA (Certified Accounts Payable Associate) or CAPP (Certified Accounts Payable Professional)
• Experience using Deltek Costpoint or similar GovCon specific
• GovCon accounting experience
• Experience with Federal Travel Regulations
• Experience with AP automation tools such as FloQast, OCR invoice capture, digital workflows, vendor portals, electronic payments, or automated 1099 processing.

SciTec offers a highly competitive salary and benefits package, including:

• SciTec offers a highly competitive salary and benefits package, including:
• 4% Safe Harbor 401(k) match
• 100% company paid HSA medical insurance, with a choice of 2 buy-up options
• 80% company paid dental insurance
• 100% company paid vision insurance
• 100% company paid life insurance
• 100% company paid long-term disability insurance
• 100% company paid hospital indemnity insurance
• Voluntary accident and critical illness insurance
• Short-term disability insurance
• Annual profit-sharing plan
• Discretionary performance bonus
• Paid parental leave
• Generous Paid Time Off (PTO), including holidays, vacation, and sick pay
• Flexible work hours

The pay range for this position is $95,000 - $120,000 per year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills. This is not a guarantee of compensation.

SciTec is proud to be an Equal Opportunity employer. VET/Disabled.