Senior Payroll Administrator

SciTec Incorporated; Princeton (NJ); Hybrid; USD 97,000 - 128,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Profit-sharing

Paid parental leave

Generous PTO

Job summary

SciTec Incorporated, a Firefly Aerospace company, seeks a Senior Payroll Administrator to manage our multi-state, bi-weekly payroll for 500+ employees and oversee equity compensation reporting. The role collaborates with Accounting, HR, and governance teams to ensure SOX controls and regulatory compliance.

The ideal candidate has deep payroll expertise in a public company environment, strong analytical skills, and experience with ADP, Workday, and Costpoint. U.S.

Qualifications

• Bachelor’s degree in Accounting, Business, or related field.
• Minimum 4 years of payroll experience with multi-state knowledge.
• Proficiency with Excel and Office applications.
• Experience with HRIS/payroll systems (Workday and ADP preferred).
• Ability to identify, analyze, and resolve system-related discrepancies.

Responsibilities

• Manage the full payroll function for 500+ employees across multiple states, bi-weekly.
• Audit payroll data in ADP and other HRIS systems and reconcile with Costpoint.
• Ensure accurate tax, benefits deductions, and compliance with regulations.
• Coordinate with HR on leaves of absence and equity vesting events.
• Prepare GL payroll entries and monthly accruals; support SOX controls and audits.

Skills

Multi-state payroll

ADP

Workday

Excel

Analytical skills

Communication

Education

Bachelor’s Degree in Accounting/Business

Tools

Costpoint

Job description

SciTec, a Firefly Aerospace company, is a dynamic leader in delivering advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense, and we are growing our creative team! We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique world-class data exploitation capabilities.

Important Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. SciTec cannot sponsor or assume sponsorship of employee work visas of any type. Further, U.S. citizenship is a requirement to obtain and keep a security clearance. Applicants that do not meet these requirements will not be considered.

SciTec has an immediate opportunity for a talented Senior Payroll Administrator. The Senior Payroll Administrator is responsible for managing the company’s multi-state, bi-weekly payroll for 500+ employees and overseeing payroll operations related to equity compensation. As a wholly owned subsidiary, the role also supports coordination with the parent company to ensure compliance with consolidated reporting requirements, SOX controls, and corporate policies. The ideal candidate has deep payroll expertise, strong analytical capabilities, and experience within a public company.

Responsibilities

• Manage and administer the full payroll function, ensuring accurate, timely, and compliant multi-state payroll processing.
• Review, enter, maintain, and audit payroll data within ADP and other HRIS systems to ensure accurate employee records.
• Reconcile ADP payroll data with Costpoint Accounting System and prepare bi-weekly general ledger payroll entries and monthly accruals.
• Ensure proper payroll deductions for taxes, benefits, and other deductions and withholdings.
• Maintain payroll documentation for internal and external audits.
• Ensure confidentiality of employee payroll information.
• Collaborate with HR to properly administer, process, and pay all employee leaves of absence, including disability and Family Medical Leave.
• Process benefit and employment status changes to ensure accurate payroll reflection.
• Assist in the development and maintenance of payroll policies and procedures.
• Review and reconcile quarterly payroll tax filings.
• Stay current with federal, state, and local payroll legislation and ensure compliance with all regulatory requirements.
• Identify and resolve payroll discrepancies, system issues, and data irregularities.
• Support automation, system upgrades, and process improvements related to payroll operations.
• Administer and process RSU vesting events, including tax withholdings, payroll reporting, and coordination with the company’s equity platform.
• Ensure accurate and timely integration of equity transactions into payroll and accounting systems.
• Partner with Accounting, HR, and external equity administrators to reconcile RSU activity and support stock-based compensation reporting.
• Maintain documentation and compliance related to payroll and equity compensation for audits, financial, and compliance reporting.
• Assist with special projects and other related responsibilities as needed.

• Bachelor’s Degree in Accounting, Business, or related field
• U.S. Citizenship required
• Minimum 4 years of payroll experience with strong knowledge of multi-state payroll fundamentals
• Expert proficiency with Microsoft Excel and Microsoft Office
• Experience with HRIS or payroll systems (Workday and ADP preferred)
• Ability to identify, analyze, and resolve system related discrepancies and complex payroll issues
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Ability to work independently and collaboratively across teams
• Detail oriented with strong problem solving, verbal, and written communication skills

Candidates who have the following skills will be preferred

• Public company experience strongly preferred
• Certified Payroll Professional (CPP)
• Experience with Deltek Costpoint or similar GovCon-specific

*Resumes, Cover Letters, and Applications which are generated by AI will not be considered for employment

SciTec offers a highly competitive salary and benefits package, including:

• SciTec offers a highly competitive salary and benefits package, including:
• 4% Safe Harbor 401(k) match
• 100% company paid HSA medical insurance, with a choice of 2 buy-up options
• 80% company paid dental insurance
• 100% company paid vision insurance
• 100% company paid life insurance
• 100% company paid long-term disability insurance
• 100% company paid hospital indemnity insurance
• Voluntary accident and critical illness insurance
• Short-term disability insurance
• Annual profit-sharing plan
• Discretionary performance bonus
• Paid parental leave
• Generous Paid Time Off (PTO), including holidays, vacation, and sick pay
• Flexible work hours

The pay range for this position is $97,000-$128,000/ year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills This is not a guarantee of compensation.

SciTec is proud to be an Equal Opportunity employer. VET/Disabled.