Accounts Payable Manager

DTM Executive Search, Inc.; Miami (FL); On-site; USD 72,000 - 88,000; Full time

Job summary

A leading recruitment agency in Miami is seeking an organized Accounts Payable Manager to lead a high-volume team. The role focuses on ensuring compliance and efficiency across multiple entities. Candidates should have over 7 years in Accounts Payable, with significant leadership experience and a strong grasp of automated disbursement systems. This position demands exceptional communication, analytical skills, and the ability to foster stakeholder collaboration. The role offers a competitive salary of $80,000 and requires in-office work only.

Qualifications

• 7+ years of large corporate Accounts Payable experience with 3+ years of shared services experience supporting multiple entities.
• Demonstrated experience as a working manager with proven leadership qualities.
• High-level competency in disbursement controls and AP functions.
• In-depth knowledge of automated disbursement systems and proficiency in Microsoft Office.

Responsibilities

• Manage and perform the Accounts Payable month-end close process for multiple entities.
• Monitor and review weekly AP reports to ensure timely resolution.
• Serve as primary contact for all audit requests.
• Drive continuous process improvements and change management initiatives.
• Manage invoice workflow through the EDI system and oversee tax compliance processes.
• Build relationships with internal departments and external vendors.
• Supervise the AP team and resolve complex payment issues.

Skills

Leadership

Process Improvement

Communication

Analytical Skills

Organizational Skills

Tools

Automated Disbursement Systems

PO Systems

Electronic Data Interchange (EDI)

Microsoft Office Suite

Job description

Seeking a highly organized and process-oriented Accounts Payable Manager to lead a high-volume Accounts Payable team. This role is central to ensuring the accuracy, compliance, and efficiency of all disbursements and the Accounts Payable month-end close process across multiple entities. The ideal candidate is a proven leader, skilled in change management, and highly proficient with automated disbursement systems, including PO Systems and Electronic Data Interchange (EDI).

***local candidates only***

***100% in office***

What You Will Be Doing:

The Accounts Payable Manager will provide hands-on leadership and strategic oversight in four key areas:

• Manage and perform the Accounts Payable month-end close process for multiple entities, ensuring adherence to proper cut‑off procedures and accurate intercompany allocations.
• Carefully monitor and review weekly AP reports (rejected items, items on hold, returns) to ensure timely resolution and correct reporting.
• Serve as the primary point of contact for all internal and external audit requests.

Process Efficiency & Compliance

• Drive continuous process improvements, automation, and change management initiatives across the entire AP lifecycle.
• Manage invoice workflow through the EDI system, ensuring proper internal controls, accurate expense subledger coding, and timely disbursements.
• Oversee critical tax compliance processes, including the timely processing of new vendor W‑9s and 1099s, as well as the preparation and filing for unclaimed property and escheatment.

Stakeholder Collaboration

• Build and maintain key relationships with internal departments, external vendors, and subsidiary personnel to ensure AP tasks conform to Company policies and control standards.
• Collaborate directly with internal and external subsidiaries to review and approve all timely disbursement obligations.

Team Leadership & Operations Management

• Directly supervise the AP team, ensuring the accurate and timely processing of high-volume payables and all disbursement methods (ACH, wires, checks, recurring payments).
• Provide hands‑on management, guidance, and complex issue resolution for the team, including analyzing and resolving challenging payment and vendor issues.
• Continuously train and develop the team on updated system procedures, efficient workflows, and new system integrations/implementations.

What Is Needed:

• 7+ years of large corporate Accounts Payable experience with 3+ years of shared services experience supporting multiple entities.
• Demonstrated experience as a working manager with proven leadership qualities and a motivation for process improvements and efficiencies.
• High-level competency and thorough understanding of disbursement controls, internal controls, and AP functions.
• Systems Savvy: In‑depth knowledge of automated disbursement systems, PO Systems, EDI, and proficiency in the Microsoft Office Suite.
• Exceptional communication, organizational, critical thinking, and analytical skills.

Fort Lauderdale, FL | $80,000-$80,000