Accounts Payable Manager

Ascendo Resources; Boca Raton (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

Ascendo Resources seeks an Accounts Payable Manager in Boca Raton to lead the full-cycle accounts payable function, ensuring accuracy and compliance. You will liaise with vendors and internal teams to optimize workflows and controls in a fast-paced financial services environment.

The role requires 8–10 years in AP, GAAP knowledge, and experience with AP automation. This position offers collaboration across finance, operations, and legal teams in a growth-focused firm.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 8–10 years of accounts payable experience; financial services preferred.
• Strong knowledge of AP best practices, GAAP, and regulatory requirements.
• Experience with AP automation systems.
• Proficiency in Excel and financial reporting tools.
• Experience with Stavpay, Concur, and/or NetSuite is a plus.
• Attention to detail and strong communication skills.
• Ability to work in a fast-paced, deadline-driven environment.

Responsibilities

• Facilitate end-to-end accounts payable processes, including invoice processing and approvals.
• Assist junior resources and contribute to team growth.
• Ensure compliance with internal policies and regulatory requirements.
• Maintain and improve AP workflows using automation tools.
• Manage fund-related expenses and reimbursements in line with policies.
• Review and approve payments (wires, ACH, checks).
• Prepare AP reports and monitor overdue invoices.

Skills

Accounts payable expertise

GAAP knowledge

Regulatory compliance

Excel proficiency

Vendor coordination

Education

Bachelor's degree in Accounting/Finance

Tools

Stavpay

Concur

NetSuite

Microsoft Excel

Job description

A well-established financial services firm is seeking an Accounts Payable Manager for its Boca Raton office. The firm manages complex investment strategies across multiple market segments and instrument types, and draws on the skills and experience of professionals across its offices.

This is an opportunity to join a growing Boca Raton finance team in a fast-paced, collaborative environment, with real ownership of the accounts payable function.

Summary

The firm is seeking an Accounts Payable Manager based in Boca Raton who will be responsible for executing the full-cycle accounts payable process, maintaining strong internal controls, and working closely with vendors and internal teams. This role requires a detail-oriented professional with financial services experience who can thrive in a fast-paced environment and consistently adapt to the needs of a complex and growing investment manager.

Responsibilities

• Facilitate the end-to-end accounts payable process, including invoice processing, payment approvals, and reconciliations
• Assist junior resources, contributing to their growth and development with the firm and its processes
• Ensure compliance with internal policies, regulatory requirements, and industry best practices
• Maintain and improve AP workflows, utilizing AP automation tools and technology, to enhance efficiency and accuracy
• Charge expenses to funds in accordance with prescribed fund allocation policies and in collaboration with internal teams
• Drive the fund reimbursement process, including the collection, reconciliation, and substantiation of all fund receivables
• Manage vendor relationships and resolve discrepancies in a timely manner
• Review and approve payments, including wires, ACH transfers, online payments, and checks
• Review and support the employee expense reporting process, including due from/to employee activity
• Assist with monthly and year-end closing processes, including accruals, payment trending, and ad-hoc expense reporting
• Work closely with internal teams, including finance, operations, and legal, to ensure seamless payment processes
• Prepare and analyze AP reports, tracking key metrics, addressing overdue invoices, and identifying areas for improvement

Requirements

• Bachelor's degree in Accounting, Finance, or a related field
• 8–10 years of experience in accounts payable (financial services industry strongly preferred)
• Strong knowledge of AP best practices, GAAP, and regulatory requirements
• Experience with AP automation systems
• Proficiency in Microsoft Excel and other financial reporting tools
• Experience with Stavpay, Concur, and/or NetSuite is a plus
• Exceptional attention to detail, analytical skills, and problem-solving abilities
• Strong communication skills, with the ability to collaborate across departments
• Ability to work in a fast-paced, deadline-driven environment while maintaining accuracy and efficiency

Why This Role

• Boca Raton-based role with a well-established, growing financial services firm
• Ownership of the full-cycle AP function, with a mandate to improve workflows and automation
• Close partnership with finance, operations, and legal teams
• Exposure to complex fund structures, fund allocations, and fund reimbursement processes