Accounts Payable Manager

J.F. White Contracting Co.; Framingham (MA); On-site; USD 90,000 - 115,000; Full time

Job summary

J.F. White Contracting Co. is seeking an Accounts Payable Supervisor to lead the AP staff and oversee all payables processes. You will ensure accuracy, timeliness and compliance across vendor invoices, payments and related reporting.

The role requires a Bachelor’s degree in Accounting and 5+ years in AP management, with ERP experience and strong analytical and communication skills. Construction industry experience is a plus and a high standard of quality control is expected.

Qualifications

• Bachelor’s degree in Accounting is required.
• Construction industry experience is a plus.
• Minimum 5+ years in AP management with leadership experience.
• Experience with ERP and office software.

Responsibilities

• Assist with hiring, supervising and training Accounts Payable staff.
• Oversee the payable accounting function and monitor A/P processes, systems and controls.
• Process approval invoices, payment vouchers, CAPEX requests and check requests.
• Reconcile purchase orders and stock receipts with vendor invoices; coordinate with purchasing/receiving.
• Reconcile vendor statements to open A/P and maintain vendor records (contracts, W-9).
• Prepare 1099 forms at year end and assist with month-end close.
• Provide training on systems/procedures and allocate accounts accurately.
• Assist Controller in month-end activities and financial analysis; prepare journal entries.
• Review purchase journal; identify/correct errors and take corrective action.
• Analyze results/variances and identify trends; report to management.

Skills

AP Management

Leadership

MS Office

Analytical skills

Communication

Attention to detail

Multi-tasking

Planning

Organization

Education

Bachelor’s degree in Accounting

Tools

ERP systems

MS Office

Job description

Summary

The Accounts Payable Supervisor works closely with the Accounting Department on various day-to-day projects, reports and activities within the function.

Primary Responsibilities

• Assist with hiring, supervising and training Accounts Payable staff, manages through coaching, mentorship, performance meetings and on-going feedback.


• Responsible for the payable accounting function and the oversight of A/P team, ensuring all A/P processes, systems and policies, internal controls, and auditing processes are followed.


• Processing of approval invoices, payment vouchers, capital expenditure request and check request


• Reconciling of purchase orders and stock receipts to vendor invoices and responsibility of working with the purchasing and receiving departments to rectify any discrepancies.


• Reconciliation of vendor statements to open A/P


• Maintaining up to date and accurate Vendor Records including contracts and W-9 forms


• Preparation of 1099 forms at year end


• Provide training of systems and procedures; check for correct allocation of account coding and expense type, taxable vs. nontaxable, and use tax appropriateness


• Assist the Controller and Assistant Controller in month-end activities and financial analysis.


• Prepare monthly journal entries as requested by the Finance team


• Review of purchase journal, identify and correct errors, take appropriate corrective action


• Compares and analyzes results and variances; identifies trends; recommends actions and assists in implementation


• Reconcile General ledger accounts and transactions by comparing and correcting data.


• Provides information to management by assembling and summarizing data, preparing reports or analysis and recommendations if needed.


• Prepares various daily and monthly routine reports to management and outside agencies


• Assists office staff as needed and developing procedures to improve the processes and flow within the accounting office.


• Updates job knowledge base within the office - documenting procedures, training employees


• Maintain highest standards of quality control in processing and reporting financial information given time and resources. Quality control will be defined by degree of accuracy, completeness, thoroughness and timeliness.


• Foster a creative and productive work environment.


• Miscellaneous duties as assigned.

Requirements

• Bachelor’s degree in Accounting


• Construction Industry experience a plus.


• 5+ Years of experience in AP Management with a proven track record of leading high-performing teams


• ERP experience


• Strong computer skills: Word, Excel, PowerPoint, Outlook


• Ability to multi-task and work in high pressure environment


• Strong analytical and problem-solving skills


• Ability to follow through on commitments and projects


• Strong planning, organizational, and administrative skills


• Strong communication skills and ability to negotiate


• Detail oriented.


• Strong judgment in interpreting situations and prioritization

Compensation $90,000- $115,000