Accounts Payable Manager

J.F. White Contracting; Framingham (MA); On-site; USD 90,000 - 115,000; Full time

Job summary

J.F. White Contracting in Framingham, MA is seeking an Accounts Payable Supervisor to lead the AP team and coordinate with the accounting department on daily activities.

The role requires a Bachelor’s degree in Accounting and 5+ years in AP management, with ERP experience and strong analytical skills. Construction industry experience is a plus, and the position offers a competitive salary and full-time, on-site work in the Framingham area.

Qualifications

• 5+ years of experience in AP management with a proven track record of leading high-performing teams.
• ERP experience required or preferred.
• Strong analytical and problem-solving skills.
• Ability to multi-task in a high-pressure environment.
• Strong planning, organizational, and administrative skills.

Responsibilities

• Assist with hiring, supervising and training Accounts Payable staff.
• Oversee the payable accounting function and AP team, ensuring processes and controls are followed.
• Process approval invoices, payment vouchers, capital expenditure and check requests.
• Reconcile PO/receipts to vendor invoices and coordinate with purchasing/receiving to fix discrepancies.
• Reconcile vendor statements and maintain vendor records including contracts and W-9s.
• Prepare 1099 forms at year end.

Skills

AP Management

Leadership

Analytical skills

Communication

Education

Bachelor’s degree in Accounting

Tools

ERP systems

Job description

JF White
10 Burr Street
Framingham, MA 01701, USA

Description

Summary
The Accounts Payable Supervisor works closely with the Accounting Department on various day-to-day projects, reports and activities within the function.

Primary Responsibilities

• Assist with hiring, supervising and training Accounts Payable staff, manages through coaching, mentorship, performance meetings and on-going feedback.
• Responsible for the payable accounting function and the oversight of A/P team, ensuring all A/P processes, systems and policies, internal controls, and auditing processes are followed.
• Processing of approval invoices, payment vouchers, capital expenditure request and check request
• Reconciling of purchase orders and stock receipts to vendor invoices and responsibility of working with the purchasing and receiving departments to rectify any discrepancies.
• Reconciliation of vendor statements to open A/P
• Maintaining up to date and accurate Vendor Records including contracts and W-9 forms
• Preparation of 1099 forms at year end
• Provide training of systems and procedures; check for correct allocation of account coding and expense type, taxable vs. nontaxable, and use tax appropriateness
• Assist the Controller and Assistant Controller in month-end activities and financial analysis.
• Prepare monthly journal entries as requested by the Finance team
• Review of purchase journal, identify and correct errors, take appropriate corrective action
• Compares and analyzes results and variances; identifies trends; recommends actions and assists in implementation
• Reconcile General ledger accounts and transactions by comparing and correcting data.
• Provides information to management by assembling and summarizing data, preparing reports or analysis and recommendations if needed.
• Prepares various daily and monthly routine reports to management and outside agencies
• Assists office staff as needed and developing procedures to improve the processes and flow within the accounting office.
• Updates job knowledge base within the office - documenting procedures, training employees
• Maintain highest standards of quality control in processing and reporting financial information given time and resources. Quality control will be defined by degree of accuracy, completeness, thoroughness and timeliness.
• Foster a creative and productive work environment.
• Miscellaneous duties as assigned.

Requirements

• Bachelor’s degree in Accounting
• Construction Industry experience a plus.
• 5+ Years of experience in AP Management with a proven track record of leading high-performing teams
• ERP experience
• Ability to multi-task and work in high pressure environment
• Strong analytical and problem-solving skills
• Ability to follow through on commitments and projects
• Strong planning, organizational, and administrative skills
• Strong communication skills and ability to negotiate
• Detail oriented.
• Strong judgment in interpreting situations and prioritization

Compensation $90,000- $115,000

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.