Accounts Payable Manager

University of Dayton; Dayton (OH); Hybrid; USD 85,000 - 125,000; Full time

Job summary

University of Dayton is seeking an Accounts Payable Manager in Dayton, OH. This role leads the AP function, ensuring accurate, timely payments, strong controls, and high-performing staff to support financial close.

The candidate will drive scalable processes, resolve vendor issues, manage 1099s, and mentor the AP team within a research institute setting.

Qualifications

• Bachelor’s degree or four years of relevant experience.
• Six+ years in accounts payable or related function.
• Two+ years of supervisory or lead experience.
• Deep knowledge of AP cycle, invoicing, payments, vendor mgmt, reconciliations.
• Experience improving AP processes and internal controls.
• Ability to analyze complex AP issues and guide staff.
• Experience training accounting staff and providing direction.
• Proficiency with Excel and an ERPs or financial system.
• Strong communication, organization, and detail orientation.
• Experience collaborating with diverse stakeholders.
• U.S. citizenship required due to federal contracts.

Responsibilities

• Lead and manage UDRI's accounts payable function for accuracy and timeliness.
• Establish scalable AP processes, internal controls, and vendor relations.
• Oversee 1099 creation/validation and month-end/year-end close support.
• Coach A/P staff and drive process improvements across the team.
• Resolve vendor billing discrepancies and ensure compliance.

Skills

Accounts payable

Supervisory experience

Vendor management

Process improvement

Internal controls

Month-end close

Excel proficiency

ERP systems

Analytical skills

Communication

Team leadership

Government contracting knowledge

Education

Bachelor’s degree in accounting, finance, business administration, or related field

Tools

Deltek Costpoint/ERP experience

Job description

Job No: 503875
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: Research Institute Staff
Department: General Ledger - 250212
Pay Grade: P3 - Exempt
Advertised: September 15, 2026
Applications close: Open until filled

Position Summary:

Join UDRI by leading Accounts Payable today while building the scalable processes, strong controls, and high-performing team needed for tomorrow. Qualified candidates are encouraged to apply and take the next step in a rewarding leadership opportunity as an Accounts Payable Manager!

The UDRI Accounts Payable Manager will lead and manage UDRI's accounts payable function, ensuring the accurate, timely, and compliant processing of vendor invoices, employee reimbursements, and other payments. The position will establish and maintain effective A/P processes, internal controls, vendor management practices, and system workflows while leading and developing the A/P team and supporting month-end and year-end financial close activities. The A/P Manager will serve as the primary contact to resolve vendor billing discrepancies and maintain strong supplier relationships. The A/P Manager will oversee the creation and validation of 1099s.

As a foundational member of the UDRI accounting organization, the Accounts Payable Manager will play a key role in designing, implementing, and continuously improving scalable processes and controls that support UDRI's transition to independent operations.

Minimum Qualifications:

• 1) Bachelor’s degree in accounting, finance, business administration, or a closely related field OR four years of relevant experience.
• 2) Minimum of six years of directly related experience in accounts payable, accounting operations, or a related financial function.
• 3) Two or more years of supervisory or team-lead experience.
• 4) Knowledge of the complete accounts payable cycle, including invoice processing, payment processing, employee reimbursements, vendor management, account reconciliation, and period-end close activities.
• 5) Experience developing, implementing, or improving accounts payable processes, procedures, workflows, and internal controls.
• 6) The ability to independently analyze and resolve complex accounts payable and accounting issues in accordance with established policies and accounting principles.
• 7) Experience providing technical direction, training, or work guidance to accounting or administrative staff.
• 8) Proficiency with Microsoft Excel and experience using an enterprise resource planning or financial accounting system.
• 9) Strong analytical, organizational, and problem-solving skills, with demonstrated attention to accuracy and detail.
• 10) Effective written and verbal communication skills and the ability to collaborate with vendors and internal stakeholders.
• 11) Experience working and collaborating with various and diverse constituents.
• 12) Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen.

Preferred Qualifications:

• 1) Degree in accounting or finance.
• 2) Ten or more years of directly related supervisory experience in accounts payable, accounting operations, or a related financial function.
• 3) Experience managing an accounts payable function in a complex or high-volume organization.
• 4) Experience with Deltek Costpoint or a comparable enterprise resource planning system.
• 5) Experience in government contracting, sponsored research, or another highly regulated environment.
• 6) Experience establishing or significantly redesigning an accounts payable function, including implementing policies, internal controls, approval workflows, and performance measures.
• 7) Experience supporting an ERP implementation, financial-system conversion, or accounts payable automation initiative.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.

• Staff Full Time (1500 hours or greater) 1