Accounts Payable Manager

Pleasants Construction; Clarksburg (MD); On-site; USD 85,000 - 120,000; Full time

Job summary

Pleasants Construction, Inc. seeks an Accounts Payable Manager to lead the AP department, ensuring accurate processing, analysis, and reconciliation of invoices.

You will manage vendor relations, disbursements, and system controls while supporting project managers and operations staff with timely information. This role requires leadership experience, strong Excel and accounting software proficiency, and a proactive approach to maintain internal controls and cash management.

Qualifications

• Associates or Bachelor’s degree or equivalent combination of education and experience.
• Five or more years of accounting experience.
• One or more years of leadership experience included.
• Strong understanding of internal controls and cash management practices.
• Excellent oral and written communication skills.
• Ability to thrive in a fast-paced collaborative environment.
• Demonstrated proficiency and advanced skills with Excel and MS Office Suite.
• Extensive experience with a variety of operational and accounting software
• Excellent analytical skills, attention to detail and understanding of financial and numeric data.
• Ability to handle multiple assignments simultaneously to meet competing deadlines.
• Prior experience with Timberline/Sage and Timberscan a plus.
• Seeks information; gets to the bottom of things.
• Enjoys helping others; is cooperative.
• Dependable; has a strong work ethic.

Responsibilities

• Oversee AP activities, including vendor relations and check disbursements.
• Coordinate multi-entity operations when applicable.
• Develop, implement, and maintain AP procedures to adhere to company guidelines.
• Provide accounting support to project managers and operations staff; address AP questions.
• Lead and develop AP staff (6 people) to improve performance.
• Coordinate all aspects of the accounts payable cycle.
• Monitor AP aging and ensure timely payment; manage invoices on hold.
• Perform vendor statement reconciliations and resolve discrepancies.
• Enter specialty invoices promptly to leverage vendor discounts.
• Process quarterly tax payments and file required tax returns on schedule.
• Manage Positive Pay processes and reconcile checks.
• Monitor cash balances and coordinate funding for payments.
• Prepare 2nd Tier Lien Waiver reports and coordinate lien waivers with vendors.
• Process new vendor credit applications.

Skills

Leadership

Analytical thinking

Attention to detail

Communication

Multi-tasking

Education

Associate or Bachelor’s degree

Tools

Timberline/Sage

Timberscan

MS Excel

Job description

The Accounts Payable (A/P) Manager provides managerial support to the Accounts Payable Department. The A/P Manager has overall responsibility for the duties required to process, analyze, and reconcile accounts payable records. Additional duties include interaction with outside vendors and internal employees, coding and posting of invoices, reviewing and verifying invoices to ensure they comply with purchase orders and contracts. Also supports the general accounting department as needed.

Reports to: Vice President of Finance

DUTIES AND RESPONSIBILITIES

• Manages AP. Includes, Customer Vendor Relations, and overseeing all check disbursements.
• Multi-entity experience a plus.
• Develops, implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.
• Provides accounting assistance to project managers and operations staff; responds to A/P questions/concerns to meet business needs.
• Manages, trains and evaluates AP staff of (6) to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions.
• Coordinates and performs all aspects of the accounts payable cycle
• Manages AP Aging reports with notes. Follows up on unapproved pending invoices. Tracks the timely payment of invoices, including invoices put on hold by invoice approvers
• Perform vendor statement reconciliations, resolve outstanding issues, and communicate with vendors regarding payment discrepancies and account status.
• Input specialty invoices into the accounts payable system on a timely basis in order to provide payments within vendor terms and take advantage of any discounts.
• Process quarterly tax payments, prepare and file required tax returns, and ensure timely payment by processing and issuing checks in accordance with filing deadlines.
• Manage the Positive Pay process, including submitting issue files, resolving exceptions, and recording payment amounts accurately in the check register.
• Monitor check register account balances daily and coordinate funding requirements to ensure sufficient cash is available for scheduled payments.
• Prepare 2nd Tier Lien Waiver reports, coordinate with vendors regarding lien waiver requirements, and ensure timely receipt of completed documentation to support payment processing.
• Process and complete credit applications for new vendors.

REQUIRED COMPETENCIES

• Associates or Bachelor's degree or equivalent combination of education and experience.
• Five or more years of accounting experience.
• One or more years of leadership experience included.
• Strong understanding of internal controls and cash management practices.
• Excellent oral and written communication skills.
• Ability to thrive in a fast-paced collaborative environment.
• Demonstrated proficiency and advanced skills with Excel and MS Office Suite.
• Extensive experience with a variety of operational and accounting software
• Excellent analytical skills, attention to detail and understanding of financial and numeric data.
• Ability to handle multiple assignments simultaneously to meet competing deadlines.
• Prior experience with Timberline/Sage and Timberscan a plus.
• Seeks information; gets to the bottom of things.
• Enjoys helping others; is cooperative.
• Dependable; has a strong work ethic.

PHYSICAL AND WORK DEMANDS

• Walking about the office
• Bending, stretching, lifting, reaching and stepping up
• Using physical and manual dexterity
• Using computers to look up and enter data
• Using office equipment consistent with industry standards
• Background noise from office equipment and conversations

CULTURE

• Conducts all business in accordance with the Core Values and The Pleasants Way.
• Welcomes new ideas and is open to change when necessary Sitting, bending and reaching below and above shoulder level.
• Treats all employees within the Pleasants Organization and its customers with dignity and respect
• Teamwork, cooperation and collaboration are required within our Culture.

Application Question(s):

• Do you have one (1) or more years with Leadership experience?