Accounts Payable Manager

Mainemuseums; Augusta (ME); Hybrid; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Business Manager I to lead the Accounts Payable team within a supportive environment. This role is crucial for ensuring compliance and operational efficiency while fostering professional growth and collaboration. You will supervise daily operations, manage complex transactions, and enhance accounting processes, making a significant impact on vital services for the community. Join a team dedicated to delivering exceptional service and supporting the needs of Maine's most vulnerable populations. If you are passionate about making a difference and thrive in a dynamic setting, this opportunity is perfect for you.

Benefits

13 Paid Holidays

12 Days of Sick Leave

3+ Weeks of Vacation Leave

Health Insurance Coverage

Dental Insurance

Retirement Plan

Parental Leave

Qualifications

• Experience in coordinating business operations and maintaining records.
• Ability to act in a leadership capacity and review complex transactions.

Responsibilities

• Supervise the Accounts Payable team ensuring compliance and accuracy.
• Oversee daily operations, workflow management, and payment tracking.
• Provide leadership through training and performance evaluations.

Skills

Critical Thinking

Accounting Principles

Operational Management

Process Improvement

Education

Business/Public Administration

Accounting

Economics

Job description

Department of Administrative and Financial Services (DAFS)

Business Manager I

Opening Date: May 6, 2025

Closing Date: May 19, 2025

Job Class Code: 0041

Grade: 21 (Supervisory)

Salary: $22.63 - $31.95 per hour

Position Number: 02010-3155

Location: This is a full-time position located in Augusta and allows for partial telework with management approval.

Core Responsibilities:

The DHHS Financial Service Center is seeking a Business Manager I. In this position, you will:

• Supervise the Accounts Payable (AP) team responsible for processing internal and external payments, including employee travel reimbursements, ensuring accuracy, timeliness and compliance with federal, state, and departmental guidelines.
• Oversee daily operations, including workflow management, payment tracking, system accuracy, and the implementation of internal controls to safeguard funds and strengthen and maintain continuity of operations.
• Review complex or high-risk transactions to ensure appropriate handling, and proper documentation for audit and compliance purposes.
• Provide leadership and staff development through training, performance evaluation, coaching, and support, including assigning, monitoring, and reviewing work for quality and efficiency.
• Serve as the primary liaison with internal departments and external vendors to resolve invoice and payment issues, communicate process improvements and support programmatic needs.
• Maintain and improve accounting processes, assist in developing policies and procedures, and support systemic upgrades and financial reporting as needed.
• Demonstrate a commitment to exceptional customer service, ethical standards, and a collaborative team environment aligned with the department’s mission and values.

The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population. You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine.

Minimum Qualifications:

Education, training, and/or experience in Business/Public Administration, Accounting, Economics, or another related field demonstrating competency in coordinating business operations, reviewing and maintaining records, and acting in a leadership capacity.

The backgrounds of well-qualified candidates will demonstrate the following competencies:
• Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment.
• Basic understanding of accounting principles and internal controls.
• Prior experience and/ or education in accounting and operational management.
• A proven ability to identify, enhance and implement process improvements.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

Agency information:

The DHHS Financial Service Center is responsible for program accounting, cash management and revenue/expenditure control for the entire Department of Health and Human Services (DHHS). The Service Center provides budget and fiscal analysis for many complex areas within DHHS including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (formerly Medicaid). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

Application Information:

For questions about this position, please contact: Shari Corriveau at [e-mail]

Please submit all documents or files in PDF format.

To request a paper application, please contact [e-mail]

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costsfor you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for anextensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated foranything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.