Accounts Payable Leader – Multi-Entity & P-Card

MAPCO; Lawrenceville (GA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Bonus eligibility

Job summary

MAPCO in Lawrenceville, GA seeks an Accounts Payable Manager to lead the AP team and own the full procure-to-pay cycle across multi-site properties. You will manage invoice capture in DocuWare, payments, BILL Spend & Expense, and vendor master data, ensuring strong controls and timely month-end close.

The role requires hands-on accounting expertise, multi-entity experience, and advanced Excel skills; 5+ years AP experience with supervision, and the ability to implement process improvements

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 5+ years of progressive accounts payable experience, including at least 2 years supervising staff.
• Experience with multi-entity accounting, including entity-level coding, intercompany activity, and multi-entity 1099 reporting.
• Working knowledge of GAAP accruals, cutoff, and account reconciliation.
• Advanced Microsoft Excel skills, including XLOOKUP/INDEX-MATCH, SUMIFS, pivot tables, Power Query, and building reconciliation templates for large data sets.
• Strong understanding of AP internal controls, segregation of duties, and payment fraud prevention.
• Excellent communication skills with vendors, site managers, and senior leadership.

Responsibilities

• Supervise, train, and develop four AP team members; set daily priorities, workload assignments, and performance goals
• Conduct performance reviews, provide coaching, and support hiring and onboarding
• Build cross-training and backup coverage so that no critical task depends on one person
• Own the end-to-end invoice process in DocuWare, including capture, indexing, coding, approval routing, and archiving
• Ensure every invoice is coded to the correct legal entity, property/site, and GL account, and that intercompany charges are identified and recorded properly
• Manage invoice matching (PO, receipt, and contract/lease terms where applicable) and resolve exceptions with vendors and site managers
• Prepare and review payment runs (ACH, check, and wire) for approval, making sure payments come from the correct entity bank account and on optimal terms
• Maintain vendor relationships; resolve disputes, credits, and duplicate-payment issues promptly
• Administer the P-card program, including cardholder setup and offboarding, spending limits, merchant category restrictions, and policy acknowledgments
• Enforce receipt and coding compliance; run monthly statement reconciliation and coding review across all entities
• Monitor for policy violations, split transactions, and unusual spending; elevate exceptions to the Controller
• Complete AP close tasks on the close calendar, including invoice cutoff, accruals for unbilled goods and services, and P-card accruals
• Reconcile the AP subledger to the general ledger by entity each month; research and clear reconciling items
• Prepare and review AP aging, open-item, and accrual schedules for Controller review and sign-off
• Support intercompany reconciliation for AP-related activity
• Build and maintain Excel-based reporting and analysis, including multi-entity AP aging, cash requirements forecasts, P-card spend analysis, and vendor spend reporting
• Write and maintain AP and P-card SOPs, approval matrices, and desk procedures
• Find and implement automation opportunities in DocuWare, BILL Spend & Expense, and the general ledger system to cut manual work and spreadsheet dependence
• Track and report KPIs such as invoice cycle time, exception rate, on-time payment rate, and P-card compliance rate
• Lead or co-lead the selection and implementation of new or upgraded AP systems, including requirements gathering, vendor demos, and business case input for the Controller
• Design future-state workflows, approval hierarchies, and entity/GL coding structures for 400+ entities; document configuration decisions
• Plan and validate data migration (vendor master, open invoices, history), integrations with the general ledger and banks, and user access and role setup that preserves segregation of duties
• Build and run user acceptance testing (UAT) and parallel testing; track defects through resolution and sign off on go-live readiness
• Train the AP team, approvers, and site users; update SOPs and controls documentation after go-live; monitor post-implementation performance and stabilization
• Other duties as assigned

Skills

Advanced Excel skills

Multi-entity accounting

AP supervision

GAAP accruals & reconciliations

Vendor management

Process improvement

Internal controls

Effective communication

Education

Bachelor’s degree in Accounting or Finance

Tools

DocuWare

Bill.com / BILL Spend & Expense

Job description

MAPCO in Lawrenceville, GA seeks an Accounts Payable Manager to lead the AP team and own the full procure-to-pay cycle across multi-site properties. You will manage invoice capture in DocuWare, payments, BILL Spend & Expense, and vendor master data, ensuring strong controls and timely month-end close.

The role requires hands-on accounting expertise, multi-entity experience, and advanced Excel skills; 5+ years AP experience with supervision, and the ability to implement process improvements